CITY OF PHILADELPHIA OFFICE OF HUMAN RESOURCES

6D27
FACILITIES SERVICES MANAGER


GENERAL DEFINITION

This is administrative and technical work, directing through subordinate supervisors, a security, custodial, and facilities support services program for multiple municipal buildings and facilities for the Department of Public Property. The employee in this class is responsible for directing city and contracted employees performing security and custodial services, developing, monitoring and supervising facility contracts to insure compliance with contract terms, assisting with the coordination of visitor services, and directing a facilities services support program. Work includes providing investigative services to ensure the protection of City officials, employees, citizens, facilities and moveable properties, supervising an around-the-clock security program, and preventing theft, vandalism, and acts of trespass against the Department of Public Property and their assets. Conducting inspections of facilities, directing and monitoring the activities of contracted agencies, and establishing effective working relationships with law enforcement agencies, city officials, departmental administrators and the general public are significant aspects of the work. Work is performed under the direction of an administrative superior.

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)


TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Directs, through subordinate supervisors, the provision of security services for multiple facilities in the Department of Public Property; directs all interior and exterior security services for City Hall; evaluates security needs; deploys city and contracted security personnel; monitors contracted security personnel for compliance with contract requirements; integrates deployment of personnel with video and other electronic surveillance equipment; trains staff in use of specialized security equipment; evaluates security equipment; develops goals, objectives, policies and procedures relating to security; develops standards for determining appropriate employee and contractor access to facilities; confers with subordinate supervisors regarding security needs; determines security staff structure; sets performance standards for security personnel; evaluates effectiveness of security program; interacts with law enforcement officials.

Directs, through subordinate supervisors, the provision of custodial services for multiple facilities in the Department of Public Property; evaluates custodial needs; obtains and reviews proposals for custodial services for the Department of Public Property; monitors contracted custodial personnel for compliance with contract requirements; develops and implements policies and procedures for custodial services; confers with subordinate supervisors regarding custodial needs; determines custodial staff structure; sets performance standards for custodial personnel; evaluates effectiveness of custodial program.

Plans and assigns the work of subordinate staff; selects, orients and trains new personnel; ensures security and custodial services are performed in accordance with assigned building or facility safety/security rules and regulations; conducts inspections of facilities; identifies contract violations; recommends assessment of fines; develops procedures for monitoring the activities of department and contracted employees; reviews employee timesheets; ensures client requests are responded to appropriately; reviews and approves invoices for work completed; responds to facility emergencies; alerts outside agencies during emergency situations when necessary; troubleshoots and resolves vendor related problems; reviews incident reports prepared by subordinate staff; advises superiors of problems as necessary; attends staff meetings; confers with subordinate supervisors regarding current staffing levels and program effectiveness.

Coordinates tourist visits to the City Hall tower; ensures safe operation of tower elevator; coordinates these activities with City's tourist office; schedules large tour groups; orders the closing of tower operations during inclement weather; coordinates volunteer staffing; grants access to City Hall apron to various vendors and contractors; participates in building or facility special programs and events.

Manages pest control and window washing contracts for all Department of Public Property facilities; ensures services are performed appropriately and in accordance with contract requirements; orders and maintains inventory levels of custodial supplies.

Prepares appropriate reports.

Performs related work as required.


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES


MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 01/05.)

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

LICENSES, REGISTRATIONS AND/OR CERTIFICATES

Possession of a valid proper class motor vehicle operator's license as issued by the Commonwealth of Pennsylvania if required by assignment.


PAY RANGE: EP19

Class Established:
CSC: 11/04, Ad Board: 1/05

Latest Spec. Revision:
CSC: 7/09, Ad Board: 7/09

TB/jl


END OF JOB CLASS SPECIFICATION - 6D27