5F73


PAY RANGE: N22

 

                        HEALTH PROGRAM ANALYSIS SUPERVISOR         

 

            (HIV Diseases-Coun­sel­ing/Testing)

            (HIV Diseases-Program Anal­y­sis)

            (Maternal and Infant Health)

                                                                                                                        (Behavioral Health)

(Operations/Fiscal)

            (Intellectual Disability Services)

 

GENERAL DEFINITION

 

            This is supervisory program analysis work overseeing the activities of a group of program analysts engaged in planning, developing, monitoring, and evaluating programs carried out by contracted agencies in the areas of HIV Diseases, Maternal and Infant Health, Behavioral Health, Operations/Fiscal (OPS/FIS) and Intellectual Disability Services. Work includes supervising analysts in the review of ongoing programs, program and budget proposals, and the evaluation of programmatic and operational activities of provider agencies and interacting with representatives of private and public human services agencies, professional and community groups, and the general public. Employees in the OPS/FIS specialty are assigned to the Operations/Fiscal (OPSFIS) Unit of the Office of Behavioral Health and Intellectual Disability Services and supervise analysts engaged in programmatic and budgetary analysis including monitoring the fiscal and programmatic activities and clinical services of provider agencies.  Employees in this class report to an administrative superior.

 

ALLOCATING FACTORS:   (The following conditions must be met for a position to be allocated to this class.)

 

1.    Positions in the HIV Diseases, Maternal and Infant Health, Behavioral Health and Intellectual Disability Services specialties must supervise a staff of Public Health Program Analysts.

2.    Positions in the Operations/Fiscal Specialty must supervise a staff of Health Program Management Analysts performing technical cross-system programmatic and budgetary analysis of activities by contracted provider agencies.

3.    The position must be located in the Department of Public Health or the Office of Behavioral Health and Intellectual Disability Services.

 

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

 

ALL SPECIALTIES

 

            Plans, assigns and reviews the activities of a group of program analysts performing analyses of the quality and effectiveness of service and operations of program provider agencies; establishes and modifies practices and procedures to increase operating efficiency and to expedite workflow; identifies program's functions, goals, and objectives as well as prospective clients; consults with private and public human services agency officials on established procedures and problem areas; prepares written reports detailing findings and recommendations; reviews staff reports and evaluates their performance.

            Supervises and participates in the coordination involved in placing prospective clients in appropriate provider programs; oversees the selection and placement process; reviews overall program goals to determine applicability to projected needs of client population; attends meetings with provider officials and program analysts to discuss client needs, openings and program goals; oversees placement of clients based on client needs and geographical location.

            Develops and initiates new programs and standards for evaluation; researches needs for new programs through meetings with staff members and provider agency officials; reviews agency plans for integration with existing city plans and priorities.

            Supervises and participates in reviewing agency budget proposals and amendments; oversees the preparation of planning allocations and budget review of assigned agencies; compares proposed budget year costs with those of prior years; prepares recommendations approving or disapproving budgets and items.

            Trains staff in program analysis work techniques and methodologies; orients analysts in appropriate laws, policies, regulations and procedures.

            Performs related work as required.

 

HIV DISEASES-COUNSELING/TESTING SPECIALTY

 

            Performs the above duties to support the monitoring of HIV counseling and testing programs.

 

HIV DISEASES - PROGRAM ANALYSIS SPECIALTY

 

            Performs the above duties to support HIV and related service programs.

 

MATERNAL AND INFANT HEALTH SPECIALTY

 

            Performs the above duties to support maternal and infant health programs.

 

BEHAVIORAL HEALTH SPECIALTY

 

            Performs the above duties in support of mental health, addictions, and children’s programs.

 

OPERATIONS/FISCAL SPECIALTY

            Supervises Health Program Management Analysts performing advanced level cross-systems analysis of programmatic and budgetary activities of contracted provider agencies; supervises the activities of analysts engaged in the monitoring, development and evaluation of programs and budgets, including submissions for conformity to county, state, and federal guidelines and contractual stipulations; reviews data management of deliverables and outcomes of provider agencies with pay-for-performance benchmarks; reviews recommendations made by analysts for agency adjustments.

            Strategizes and makes recommendations for management regarding multiple provider agencies based on trends in data analysis identified by subordinate analysts. 

            Directs activities for state and federal grants participation; reviews grant applications submitted by provider agencies.

            Assists management in directing fee for service claims and payment processing by analysts; examines and reviews claims for conformity to regulations; reviews cost estimates of provider agency revenues.

            Assigns new projects to analysts based on trends in behavioral health or regulatory requirements.

 

INTELLECTUAL DISABILITY SERVICES SPECIALTY

 

            Performs the above duties in support of intellectual disability services programs.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

 

KNOWLEDGE OF:

 

·                     the principles, practices and techniques of program development and analysis work as applied to the care and treatment of clients within the area of specialization

·                     the laws, regulations, and guidelines pertaining to the area of specializa­tion

·                     administrative principles, policies and procedures as they apply to the promotion and coordination of programs in the area of specialization

·                     the methods of determining community and client needs and resources

·                     the practices and procedures used in the examination of fiscal documents and records

·                     funding proposal planning and application procedures

·                     the principles, practices, and procedures used in preparing annual public and private program budgets

·                     current research methodology in the area of program planning, performance and outcome measurement, evaluation, and monitoring

·                     federal, state and county healthcare enrollment systems and related online tracking and reporting software

ABILITY TO:        

 

·                      supervise lower level analysts and clerical staff

·                      plan, organize and direct work of subordinate staff

·                      gather information on service programs and operations and to analyze and evaluate service data for compliance with contract terms and performance and outcome measurement

·                      interpret local, state, and federal laws, regulations, and ordinances and to resolve related agency problems

·                      prepare detailed written reports of findings, conclusions, and recommenda­tions and to express ideas effectively both orally and in writing

•           conduct site visits at program facilities      

•           establish and maintain effective working relationships with agency officials, staff, associates, funding agency representatives, and community groups

 

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE  (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.  Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 8/15).

 

HIV DISEASES-COUNSELING/TESTING, HIV DISEASES-PROGRAM ANALYSIS, MATERNAL AND INFANT HEALTH, INTELLECTUAL DISABILITIES AND BEHAVIORAL HEALTH SPECIALTIES

 

EDUCATION:

           

            Completion of a master's degree program at an accredited college or university with major coursework in the social or behavioral sciences, education, public health or public administra­tion.

 

AND

GENERAL EXPERIENCE:

 

            One year of administrative, technical or social work experience in public or private behavioral health, intellectual disability, HIV and related diseases, women and/or children health service programs.

 

AND

SPECIFIC EXPERIENCE:           

 

HIV DISEASES-PROGRAM ANALYSIS, MATERNAL AND INFANT HEALTH, INTELLECTUAL DISABILITIES AND BEHAVIORAL HEALTH SPECIALTIES

 

            One year of administrative, technical or social work experience in a public or private program in the area of specialization at the full performance level that has included planning, developing, implementing and monitoring programs involving direct services, practices and techniques.

 

HIV DISEASES-COUNSELING/TESTING SPECIALTY

                                                                               

            Completion of a Center for Disease Control (CDC) approved HIV/AIDS counseling and testing course or program.

 

AND

SPECIFIC EXPERIENCE:

 

            One year of administrative, technical or social work experience in a pub­lic, private or community-based HIV/AIDS related service or program at the full performance level that has included planning, developing, implementing and monitoring such programs and performing HIV/AIDS counseling and testing involving direct services, practices and techniques.

 

OPERATIONS/FISCAL SPECIALTY

 

OPTION 1:

EDUCATION:

 

            Completion of a master's degree program at an accredited college or university with major coursework in the social or behavioral sciences, education, public health or public administra­tion.

 

AND

GENERAL EXPERIENCE:

 

            One year of technical health program analysis experience at the full performance level with responsibility for planning, developing, monitoring, and evaluating operations by contracted health provider agencies of mental health, intellectual disability, or drug/alcohol abuse services.

 

AND

SPECIFIC EXPERIENCE:

 

            Two years of advanced level technical program and budgetary analysis work, developing planning strategies, managing grants for health programs, and monitoring the cross-systems fiscal and programmatic data of contracted provider agencies.

 

OR

 

OPTION 2:

EDUCATION:

 

            Completion of a bachelor’s degree at an accredited college or university in business administration, accounting, finance or related field.

 

AND

GENERAL EXPERIENCE:

 

            Two years of technical health program budget analysis work at the full performance level planning, preparing and monitoring budgets for city or countywide health provider agencies of mental health, intellectual disability, or drug/alcohol abuse services.

 

AND

SPECIFIC EXPERIENCE:

 

            Two years of advanced level technical program and budgetary analysis work, developing planning strategies, managing grants for health programs, and monitoring the cross-sytems fiscal and programmatic data of contracted provider agencies.

 

OR

ALL SPECIALTIES:

 

            Any equivalent combination of education and experience acceptable to the Office of Human Resources, which has included a bachelor's degree as an educational minimum and the specific experience described above.

 

CITY OF PHILADELPHIA CLASS THAT TYPICALLY MEETS THE SPECIFIC EXPERIENCE REQUIREMENTS FOR THE OPERATIONS/FISCAL SPECIALTY:

 

Health Program Management Analyst (5F71)

 

NOTE: Selective Factor Certification may be utilized, as needed, to fill specific positions.  In accordance with Civil Service Regulation 11.032 - Selective Factor Certification – the appointing authority may request certification of eligible candidates with the specified education and/or experience to fill specific positions in this class. Certification to fill such position will be made from the two highest ranking eligible candidates on the eligible list who possess the specified qualification.

 

PHYSICAL AND MEDICAL REQUIREMENTS

 

            Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

 

Class Established 4/85

Spec. Revision:

CSC ‑ 4/98

Ad. Board - 6/98

 

Latest Spec. Revision:

CSC ‑ 8/11

Ad. Board - 9/11

Latest Spec. Revision:

CSC – 7/15

Ad. Board – 8/15

 

JL