Contract Administration Specialty (Only)
- Prepares scope of services and budgetary statements to be incorporated in final contracts funded by Community
Development Block Grants, State Department of Community Affairs Enterprise Zone monies, and other city, state, federal and
private funds; reviews and verifies expenditures under contract terms for reimbursement; contacts other agencies, city housing
officials, departmental officials and the private business sector to ensure cooperation in the implementation of programs and
projects; monitors systems and the resolution of contract problems; develops, negotiates, and prepares scope of service statements
for contracts and agreements recommended for funding; discusses contract terms with agency directors, legal representatives,
and fiscal administrators of contracting agencies; delineates administrative and program breakdowns, production goals and units,
and time frames; ensures that scopes of services are realistic and conform with approved program proposals; develops and
incorporates designs for systematic reporting and monitoring of contact progress; discuss wording and format of contracts with
legal staff to clarify terms and conditions.
- Directs the initial review of invoices for expenditures under contracts for both budgetary control and conformance with
program intent; certifies payment for expenditures; forwards payment requests for fiscal office and responds to contractor
inquiries concerning payment; coordinates and negotiates amendments to contracts.
Both Specialties
- Reviews proposals requesting funding of economic development projects; conduct financial feasibility analysis of project
proposals; evaluates potential for revitalization of business in targeted areas; estimates governmental and private funding which
can be generated for economic development projects; determines if projects are appropriate for targeted areas.
- Prepares descriptions of economic development project objectives, financing schedules, and estimates impact on target
areas; prepares applications; reviews applications; reviews applications for funding prepared by developers and delegate agencies;
provides background information on projects for reviewing officials of city, state and federal governments.
- Negotiates and prepares program budgets for contracts and agreements with other city agencies, quasi-city agencies and
subrecipient contractors; evaluates and approves or disapproves variances on line items from those amounts specified in approved
program proposals; discusses proposed changes in total amounts with the Deputy Commerce Director.
- Ensures the preparation of support documentation files for review and compliance with city, state and federal agencies;
prepares monthly and annual reports as required by city, state and federal agencies.
- Performs related work as required.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
KNOWLEDGE OF:
- the principles and practices of contract development, negotiation, administration, and control as they relate to economic
and community development projects for the Contract Administration specialty.
- the principles, practices and techniques involved developing business organizations and providing support services to
business and business associations in targeted areas for the Business Services specialty.
- the principles and methods used in revitalizing private industry in economically-depressed urban areas.
- principles and methods used in the physical renovation of economically-depressed areas.
- city, state and federal regulations as they pertain to contract preparation and administration of Community Development
Block Grant and Enterprise Zone programs.
- Uniform Program Management System.
- the physical, social and economic structure of the programs.
- the funding source rules, regulations and guidelines in the application and administration of commercial, industrial and
area improvement projects.
- the principles of economics and the techniques of economic analysis.
- legislation regulating area economic development activities.
- project planning methods and techniques.
ABILITY TO:
- supervise the activities of subordinates for the Business Services specialty.
- analyze complex problems and reach sound conclusions.
- establish and maintain effective working relationships with associates, civic, community and business groups and the
general public.
- present ideas effectively in oral and written form.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement represents the minimum training and
experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class
will be reviewed based on training and experience requirements as approved on 10/87.)
- Completion of a bachelor's degree program at an accredited college or university.
- Three years of experience in economic development project planning or monitoring, one year of which shall have been
at the full performance level.
Or any equivalent combination of education and experience determined to be acceptable by the Personnel Department.
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
PAY RANGE: EP21
Class Established: 5/1982
Latest Spec. Revision: 10/1987
Change in class title:
CSC - 2/1996 ; Ad Board - 5/1996
RJ/deb
END OF JOB CLASS SPECIFICATION - 3E52