2C42
BEHAVIORAL HEALTH SERVICES FISCAL ADMINISTRATOR

This is administrative fiscal work directing and overseeing the implementation of the financial management system for the Office of Mental Health/Mental Retardation (MH/MR) programs and the Coordinating Office of Drug and Alcohol Abuse Programs (CODAAP). An employee in this class oversees all budget and accounting aspects of the MH/MR and CODAAP programs, consulting with departmental administrators and agency directors on matters concerning program policy and operations, and developing budgetary procedures through subordinate supervisors. Work includes monitoring agency compliance with appropriate regulations and guidelines, planning and implementing fiscal system reviews of contracted agencies, and overseeing the development and modification of accounting and budget systems to conform to the requirements of multiple funding sources. Directing the implementation of fiscal objectives and directives, and meeting with departmental, governmental, legislative, and agency administrative officials for the purpose of reporting or resolving fiscal matters are significant aspects of the work. Work is performed under the supervision of a deputy health commissioner.

• The employee in this class must direct the work through subordinate MH/MR/DAA managers.
• This position must perform the work for Behavioral Health Services division of the Health Department.
• Only one position can be allocated to this class

• Directs, through subordinate professional fiscal supervisors, the activities of lower level budget and fiscal personnel engaged in developing and monitoring MH/MR and CODAAP program budgets, performing fiscal system reviews, developing and processing agency contracts, and monitoring compliance with regulations for agencies and programs providing mental health or mental retardation services.
• Directs, through a subordinate supervisor, the development of yearly allocations to MH/MR and CODAAP providers; oversees the review of historical data, the development of revenue projections, and the preparation of expenditure data to assure consistency in the allocation of funds; reviews and analyzes financial data prepared by subordinates in order to determine the status of grant operations; prepares fiscal reports showing the financial status of operations for review by departmental administrators.
• Informs MH/MR and CODAAP administrators of budget approval and reporting requirements; reviews requests from provider agencies for additional funding; advises program administrators of the appropriateness of such requests; meets with community advisory boards and other external agencies regarding fiscal matters and their application to program services.
• Analyzes current fiscal policies and procedures; makes recommendations for and implements new fiscal policies to be followed within overall state and City guidelines; advises program administrators of the interpretation and application of pertinent regulations and guidelines concerning fiscal issues; directs the preparation of revenue projections and advises departmental officials of anticipated revenue available to meet budgeted program costs; provides assistance in developing policy to reduce budgets and distribute available funding in accordance with program priorities.
• Develops standards and procedures to be followed in fiscal system reviews; reviews discrepancies uncovered during audits of financial systems and records of provider agencies; advises agency of the necessary actions to be taken in order to be in compliance with appropriate regulations and guidelines governing the program; advises program officials of compliance problems.
• Oversees the design, development and modification of the divisions' computerized accounting system; ensures, through subordinate supervisors, that the system meets the requirements of the office and funding sources; coordinates, through a subordinate supervisor, the development and maintenance of a payment and encumbrance system which monitors all advances to MH/MR and CODAAP providers and disburses monthly fees for service.
• Meets with and makes presentations to City, State and Federal officials to discuss and resolve problems regarding funding and general fiscal policies; participates with the programs' administrators for the purpose of developing new or expanded program requests or to resolve outstanding budget issues; periodically meets with advisory board members and outside agencies to disseminate the status of program operations.
• Directs the preparation of periodic and special reports pertaining to program, expenditures, reimbursement claims and other program aspects; directs the maintenance of accounting and related fiscal records; oversees the preparation of instruction manuals for invoicing, budgeting, and fiscal reporting by provider agencies.
• Performs related work as required.

KNOWLEDGE OF:
• the regulations and guidelines affecting fiscal activity in both a mental health/mental retardation program and a drug and alcohol abuse program as imposed by government regulatory agencies and third party revenue sources
• administrative principles and practices as they relate to governmental organizations
• supervisory principles and practices
• the principles and techniques of developing and maintaining cost and performance statistics
• the principles and practices of budget formulation, evaluation and administration
• accounting principles, practices, and procedures
ABILITY TO:
• direct and coordinate budgetary and other fiscal and record keeping activities necessary to carry out the various facets of a mental health/mental retardation program and a drug and alcohol abuse program
• exercise sound judgment in administering, reviewing and critically evaluating fiscal operations and in making recommendations relating to major operational and procedural problems
• supervise the work of a group of employees engaged in developing and maintaining budgetary and related records
• identify and evaluate significant trends in revenue and to make budgetary recommendations based on such trends
• present ideas effectively, both orally and in writing
• establish and maintain effective working relationships with government officials, departmental administrators, agency officials, associates, and subordinates

EDUCATION
• Completion of a bachelor's degree program in accounting or business administration at an accredited college or university.
AND
GENERAL EXPERIENCE
• Two years of administrative experience.
AND
SPECIFIC EXPERIENCE
• Two years of administrative experience at the full performance leve, which has involved analysis of budget requirements and expenditures and the preparation of budget requests in a mental health/mental retardation or a drug and alcohol abuse program and two years of experience supervising such work.
OR

Any equivalent combination of education and experience, which has included a bachelor's degree program as an educational minimum and the specific experience as described above.

TYPICAL FEEDER CLASSES:

• Health Budget Program Supervisor
• Budget Officer II
• MH/MR Assistant Fiscal Administrator

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.