CITY OF PHILADELPHIA PERSONNEL DEPARTMENT

2P08
AIRPORT ADMINISTRATIVE MANAGER


GENERAL DEFINITION

This is specialized administrative management work directing the materials management, risk management, procurement, and accounting transaction functions for the Philadelphia Airport System. The employee in this class is responsible for managing, through subordinate supervisors, the procurement, storage and distribution of a wide variety of materials and supplies and equipment to support Airport operations and the procurement of services required to maintain and operate both the international and general aviation airports. The employee is also responsible for directing the preparation of departmental procurement contracts, small purchase orders, miscellaneous purchase orders, and professional services contracts for the Cityís international and general aviation airports. Directing the ADA and insurance compliance programs is an important aspect of the work. The employee in this class reports to an Assistant Director of Aviation.

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)


TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Directs the development of contracts for supplies, services, and equipment; responsible for ensuring vendors are held accountable for purchased products and services; ensures vendors are held accountable for non-compliance; coordinates with the Procurement Department to remedy compliance issues.

Directs the preparation of specifications for contract obligations and purchase requisitions prepared by subordinate staff; ascertains whether funds are available; makes recommendations for approval; directs the requisition of office supplies and warehouse items; resolves requisition, purchasing, shipping, billing, or payment problems; coordinates with city and outside agencies to determine status of specific requisitions; oversees the maintenance of divisional or departmental records such as vendor billings and payments, telephone billings and payments; reviews contracts; administers service contracts; responsible for producing airport status and progress reports.

Manages, through subordinate supervisors, clerical and stores personnel in maintaining records, and stores commodities; determines methods and procedures to improve requisitioning, issuing and storing of materials and supplies; ascertains that proper procedures are followed; reviews inventory and other records for accuracy and completeness; authorizes warehousing levels such as minimum and maximum inventory; responsible for the direction of inventory life cycles.

Directs the Airport-wide ADA compliance program; directs the risk management program for the airport; participates on the Airport ADA Committee; coordinates with city officials and members for the disabled community in order to enhance PHLís environment for the disabled community.

Oversees the monitoring of contractors and amendments, expedites as needed, establishes cross training for all subordinates, develops and implements training programs for interdepartmental procurement staff.

Directs the establishment and maintenance of all records concerning accounting transactions; develops and implements electronic accounting and tracking systems to improve the Airportís ability to track and manage accounting transactions, procurement of goods and services, and materials management functions; periodically reviews reports of the status of all accounts and authorizes the initiation of action to transfer funds to cover overages and shortages in accounts

Directs, through subordinate supervisors, the review and approval of all purchase requisitions and other documents.

Directs the professional services document process; ensures department heads are in compliance with city and Division of Aviation policy.

Responsible for budgeting, and procuring centrally managed products such as copies, custodial supplies, maintenance of the CNG station.

Performs related work as required.


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES


MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 4/07.)

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

LICENSES, REGISTRATIONS AND/OR CERTIFICATES

Possession of a valid proper class motor vehicle operator's license as issued by the Commonwealth of Pennsylvania prior to appointment and during tenure of employment as an Airports Administrative Manager.


PAY RANGE: EP24

Class Established: 11/71

Latest Spec. Revision:
CSC: 11/06, Ad Board: 4/07

KJM/jl


END OF JOB CLASS SPECIFICATION - 2P08