CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
ADMINISTRATIVE SERVICES DIRECTOR II
This is administrative management work directing the provision of administrative services necessary to
provide efficient operation for a department characterized by moderate complexity and diversity of its functions,
with the specific services provided being determined by the needs of the department, but to include operating budget
preparation and control, accounting control, procurement of goods and services, and planning and analysis. These
services may also include capital budget preparation and control, personnel management, building and grounds
maintenance and service, and the supervision of line functions where the knowledge of administrative practices is
the most significant supervisory element. Of significance to the work is the role of the administrative service
director to insure that administrative functions provide for departmental needs and to work with officials of other
City agencies to implement administrative functions.
Work is performed under the general direction of an administrative superior. Assignments require
analytical thinking and are carried out in accordance with functional precedents, practices, and policies. Employees
in this class are responsible for providing administrative services for the use of departmental officials in the
operation of a department characterized by functions of moderate diversity and complexity.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
- Directs the budget preparation, accounting control, procurement, planning and analysis, and may direct
personnel and training, building and facilities maintenance and service functions, and departmental line functions;
establishes program goals; reviews weekly, monthly, and annual accomplishments in light of goals; analyzes or
causes to be analyzed problem areas and provides resolutions; discusses resolutions with section chiefs and arranges
for implementation of solutions.
- Reviews operating and capital budget requests for conformance with budget policy, economy of operation
and needs of the department; makes recommendations for modifications; explains needs, figures and justification
of budget requests before fiscal, management, and planning agencies; provides information to department head at
hearings before City Council.
- Ascertains by review of reports and financial statements the financial status of the department and that funds
are properly spent.
- Reviews and approves purchase requisitions for major cost items and recommends approval or disapproval
of items using a substantial amount of funds; reviews and analyzes inventory and stores control records.
- Directs analysis and planning studies be made of departmental operations; reviews recommendations for
resolution of problems and discusses with division heads; arranges for implementation of solutions.
- Reviews plans for new construction or renovation of existing facilities or appropriateness of design,
location, and effectiveness; recommends changes where needs of department are not being met; establishes priority
on repair projects.
- Performs related work as required.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
- the principles and practices and public administration including such areas as budgeting, organizational
development and staffing.
- the principles and practices of administrative organization and management and their application in solving
a variety of operational and administrative problems.
- the principles and practices of administrative and managerial analysis.
- the principles and practices of public finance as applied to the preparation and control of operating and
- supervisory methods and techniques.
- administrative and managerial practices, policies and procedures.
- evaluating the effectiveness of administrative functions and programs and implementing changes to provide
for more effective and efficient operations.
- analyze and evaluate complex organizational, administrative and managerial problems.
- plan, organize, direct and coordinate the activities of a large multidiscipline staff providing a variety of
- evaluate the quality and effectiveness of administrative functions.
- establish and maintain effective working relationships with associates, representatives of central agencies,
and the general public.
- learn departmental operations in a department of moderate complexity and diversity and to provide
administrative functions to meet the needs of the department.
- present ideas effectively, both orally and in writing.
- learn the general organization of City government, particularly as it applies to administrative organization
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement represents the minimum
training and experience standards which will be used to admit or reject applicants for tests. Applications submitted
by candidates for this class will be reviewed based on training and experience requirements as approved on 6/81.)
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
PAY RANGE: EP25
Class Established: 10/1954
Latest Spec. Revision: 6/1981
END OF JOB CLASS SPECIFICATION - 2N04