PAY RANGE: N20
PUBLIC INTEGRITY COMPLIANCE SERVICES SUPERVISOR
This is specialized administrative supervisory work implementing and overseeing the provision of services and systems for compliance with lobbying, campaign finance, financial disclosure and other public integrity laws for the Board of Ethics. The employee in this class directs, through subordinate Public Integrity Compliance Specialists, the review and audit of campaign finance, financial disclosure and lobbying reports and the receipt and processing of registrations and expense reports. Of significance to the work is designing, developing and administering the online ethics training content and administering the City’s online electronic lobbying filing system for registration and reporting. Work is performed under the general supervision of an administrative supervisor.
ALLOCATING FACTORS: (The following factors must be met in order for a position to be allocated to this class.)
· Only one position will be allocated to the Board of Ethics.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
Supervises, assigns and reviews the work of a group of Public Integrity Compliance Specialists; provides training and interpretive assistance concerning Public Integrity Laws.
Directs the review and audit of campaign finance, financial disclosure and lobbying reports and the receipt and processing of registrations and expense reports; contacts filers as necessary to obtain corrected reports.
Administers the City’s online electronic lobbying filing system; educates lobbyists, designs interim forms and instructions for lobbying registration and expense reports; coordinates with OIT to post forms and instructions on the website; trains and assists lobbyists, lobbying firms and principals concerning the Lobbying Code and in using the electronic lobbying filing system; collects, prepares and verifies lobbying data for release to the public on Board of Ethics website; designs analytical material to disseminate information to the public concerning candidates, political committees and lobbying entities; reviews electronic lobbying filing systems in other jurisdictions to recommend models for enhancement and improvement of the system.
Designs, develops and administers online training content in Lectora or comparable online training software; reviews and updates training modules when there are changes to the ethics laws; acts as a liaison with OIT to resolve technical issues with Lectora or comparable online training software; reviews specifications for the City’s online electronic lobbying filing system software; designs test protocols to ensure that detailed lobbying information is collected from lobbyists, lobbying firms and principals; prepares analysis of software issues and documents software problems; identifies and documents user issues with SmartClient software used by candidates and political committees; designs new public search functions for campaign finance data; recommends SmartClient enhancements; monitors website functionality and reports problems to OIT.
Assists filers using the Financial Disclosure System (FDS) to report sources of income real estate interests, creditor information, gifts and other financial transactions; responds to questions from lobbyists, lobbying firms and principals who are required to report direct and indirect communications and lobbying expenditures to comply with the lobbying Code; refers callers to specific provisions of the code and Board of Ethics Regulations for information.
Prepares and conducts training and outreach programs for City officials and employees, candidates, treasurers, lobbying entities and the public concerning the requirements of the Public Integrity Laws; develops instructional material such as user manuals brochures and handouts; prepares and conducts training for Human Resources Managers and employees in administrative management functions of the City’s Financial Disclosure System (FDS); recommends suggestions to the Records department and the software vendor to solve technical issues; updates and modifies time sensitive web content; directs the release and coordination of the Board’s campaign finance and lobbying data for the City’s Open Data project.
Performs related work as required.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• office practices and procedures
• the laws administered by the Boards of Ethics, including the Ethics, Financial Disclosure, Campaign Finance and Lobbying requirements of the Philadelphia Code and applicable public integrity provisions of the Home Rule Charter
• the online Financial Disclosure System (FDS)
• the City’s online electronic lobbying filing system
• SmartClient software for campaign finance reporting
• Lectora Professional Publishing Suite or other comparable online training software
• supervisory methods and techniques
• training methods and techniques
• establish and maintain effective working relationships with associates, political parties and candidates, City officials, and the general public
• maintain records
• present ideas effectively, both orally and in writing
• establish and maintain effective working relationships with associates, representatives of other City agencies, and outside firms
• supervise assign and review the work of subordinate staff
• prepare and conduct training
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 6/15.)
Completion of a Bachelor’s degree program at an accredited college or university.
One year of trainee level experience maintaining and reviewing documents for compliance with lobbying, campaign finance, financial disclosure and other public integrity laws for the Board of Ethics.
One year of Public Integrity Compliance Specialist experience reviewing records, accounts and ledgers maintained by lobbying entities, candidates and committees and composing reports of investigative findings in support of enforcement by the Board of Ethics.
Or any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included completion of a bachelor's degree as an educational minimum and the specific experience.
PHYSICAL AND MEDICAL REQUIREMENTS
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
CSC - 4/13, Ad. Board - 5/13
Latest Spec Changes:
CSC - 5/15, Ad. Board - 6/15