CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
ELECTION FINANCE AND DOCUMENT SPECIALIST
This is specialized administrative work of limited scope and difficulty in the maintenance
of election documents, the realignment of electoral divisions, and the interpretation and
application of the election expense campaign law. The employee in this class administers the
campaign expense program and implements the realignment of voting divisions. Interpreting
provisions of election campaign expense laws and providing information to the public concerning
election expense laws and electoral district realignment are significant aspects of the work.
Work is performed under the supervision of an administrative superior.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
- Interprets election campaign expense reporting law; reviews expense reports submitted
by candidates and political committees; determines if reports submitted are accurate; advises
candidates to submit corrected expense reports; conducts drawing to determine those candidates
whose campaign expenses are to be audited; notifies candidates by letter when reports are due.
- Confers with candidates, civic organizations, members of political groups and others to
resolve campaign expense questions; directs the distribution of election expense forms to
candidates and political parties; oversees the collection of late filing fees.
- Assigns work to clerical staff processing financial reports and statements submitted by
candidates for political office; reviews reports to determine accuracy; notifies candidates of
errors in reports; advises the District Attorney of flagrant discrepancies in campaign expense
reports; communicates with state officials to coordinate election code changes or revisions.
- Interprets campaign expense law to election officials, candidates, political parties and
- Maintains and updates official boundary maps of county electoral districts; revises maps
to meet court-ordered changes; changes or deletes portions of maps by using erasing fluids; inks
proposed changes on maps using free hand or mechanical drafting implements.
- Prepares lists of city blocks by code number to be changed from one district to another
for entry into data base; presents proposed realignment to the City Commissioners for approval;
communicates with the judge presiding over implementation of court-ordered realignment to
determine which districts must be realigned.
- Provides information to the public concerning the physical limits of boundaries and copies
of court orders affecting boundary revisions.
- Creates and updates voter registration ward and division books; assembles voter
registration street lists into electoral district and ward sets for distribution; assigns bilingual
translator to appropriate polling sites on election day; maintains records of official election
results for city and county offices; makes available to the public copies of official election results
for all offices.
- Reviews departmental mail; routes inquiries to proper unit for resolution.
- Trains and assigns work to clerical employees receiving and processing voter registration
- Assists County Board of Elections in processing nomination petitions, court proceedings,
processing absentee ballots; and the canvass of official election results.
- Prepares written and oral reports.
- Performs related work as required.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
- the federal, state, and city laws and regulations concerning election campaign expenses.
- the election laws of Pennsylvania as they apply to voter registration and the conduct of
- the geography of the City.
- office practices and procedures.
- plan, organize, and assign the work of clerical employees engaged in office work related
to campaign expenses.
- interpret pertinent sections of the Pennsylvania campaign expense reporting law.
- revise boundary maps of county electoral districts to meet changes required by court
- communicate with the general public, the media, schools, and civic groups on matters
relating to campaign expenses or electoral district realignment, voter registration, and
- establish and maintain effective working relationships with associates, political parties
and candidates, City officials, and the general public.
- plan, organize, and supervise a large temporary staff in various phases of voter
registration and election procedures, including electoral district realignment.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement
represents the minimum training and experience standards which will be used to admit or reject
applicants for tests. Applications submitted by candidates for this class will be reviewed based
on training and experience requirements as approved on 6/89.)
Or any equivalent combination of education and experience determined to be acceptable
by the Personnel Department.
- Completion of two years coursework at an accredited college or university.
- Two years of experience performing administrative duties dealing with the conduct of
elections, one year of which has been processing campaign expense reports or
interpreting Pennsylvania campaign expense laws.
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
PAY RANGE: EP13
Class Established: 11/1980
Latest Spec. Revision: 10/1989
END OF JOB CLASS SPECIFICATION - 2M56