This is specialized administrative work of limited scope and difficulty in the maintenance of election documents, the realignment of electoral divisions, and the interpretation and application of the election expense campaign law. The employee in this class administers the campaign expense program and implements the realignment of voting divisions. Interpreting provisions of election campaign expense laws and providing information to the public concerning election expense laws and electoral district realignment are significant aspects of the work. Work is performed under the supervision of an administrative superior.

• Interprets election campaign expense reporting law; reviews expense reports submitted by candidates and political committees; determines if reports submitted are accurate; advises candidates to submit corrected expense reports; conducts drawing to determine those candidates whose campaign expenses are to be audited; notifies candidates by letter when reports are due.
• Confers with candidates, civic organizations, members of political groups and others to resolve campaign expense questions; directs the distribution of election expense forms to candidates and political parties; oversees the collection of late filing fees.
• Assigns work to clerical staff processing financial reports and statements submitted by candidates for political office; reviews reports to determine accuracy; notifies candidates of errors in reports; advises the District Attorney of flagrant discrepancies in campaign expense reports; communicates with state officials to coordinate election code changes or revisions.
• Interprets campaign expense law to election officials, candidates, political parties and public groups.
• Maintains and updates official boundary maps of county electoral districts; revises maps to meet court-ordered changes; changes or deletes portions of maps by using erasing fluids; inks proposed changes on maps using free hand or mechanical drafting implements.
• Prepares lists of city blocks by code number to be changed from one district to another for entry into data base; presents proposed realignment to the City Commissioners for approval; communicates with the judge presiding over implementation of court-ordered realignment to determine which districts must be realigned.
• Provides information to the public concerning the physical limits of boundaries and copies of court orders affecting boundary revisions.
• Creates and updates voter registration ward and division books; assembles voter registration street lists into electoral district and ward sets for distribution; assigns bilingual translator to appropriate polling sites on election day; maintains records of official election results for city and county offices; makes available to the public copies of official election results for all offices.
• Reviews departmental mail; routes inquiries to proper unit for resolution.
• Trains and assigns work to clerical employees receiving and processing voter registration mail forms.
• Assists County Board of Elections in processing nomination petitions, court proceedings, processing absentee ballots; and the canvass of official election results.
• Prepares written and oral reports.
• Performs related work as required.

KNOWLEDGE OF:

• the federal, state, and city laws and regulations concerning election campaign expenses.
• the election laws of Pennsylvania as they apply to voter registration and the conduct of elections.
• the geography of the City.
• office practices and procedures.

• plan, organize, and assign the work of clerical employees engaged in office work related to campaign expenses.
• interpret pertinent sections of the Pennsylvania campaign expense reporting law.
• revise boundary maps of county electoral districts to meet changes required by court order.
• communicate with the general public, the media, schools, and civic groups on matters relating to campaign expenses or electoral district realignment, voter registration, and election procedures.
• establish and maintain effective working relationships with associates, political parties and candidates, City officials, and the general public.
• plan, organize, and supervise a large temporary staff in various phases of voter registration and election procedures, including electoral district realignment.

• Completion of two years coursework at an accredited college or university.
• Two years of experience performing administrative duties dealing with the conduct of elections, one year of which has been processing campaign expense reports or interpreting Pennsylvania campaign expense laws.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: EP13
Class Established: 11/1980
Latest Spec. Revision: 10/1989

CO/sb/ps