2L17
ADMINISTRATIVE SPECIALIST 2

• Performs research and makes presentations to interested groups on various administrative programmatic or operating aspects of department; facilitates meetings of internal and external groups; participates in committees and task forces established to analyze and remediate systemic problems; develops and implements corrective actions.
• Acts as project manager on variety of administrative and operational issues; determines scope of project; develops schedules and timelines for project completions; ensures achievement of departmental objectives; evaluates project upon completion and makes recommendations for future projects.
• Analyzes federal and state proposals and legislation which affect the programs or operations of assigned department; recommends actions to ensure compliance with state and federal laws; prepares a variety of manuals, policy statements and procedures to facilitate understanding of departmental and city regulations and requirements.

• Reviews and evaluates preliminary capital and operating budgets submitted by division managers; formulates revisions to budget proposals; provides direction to managers regarding preparation of schedules and justifications.
• Prepares and presents periodic reports on budget and other financial transactions; prepares reports required by funding and monitoring agencies; assesses feasibility of proposed budget strategies and makes recommendations for change; determines priorities and prepares estimates.
• Analyzes grant applications and parameters of proposed grant-funded programs; prepares cost schedules for inclusion in grant applications; develops grant applications; reviews grant applications for accuracy and completeness; prepares revenue projections; estimates increased operating expenses to be incurred by new programs; anticipates and prepares for financial exigencies.

BOTH SPECIALTIES

• organizational structure and functions of City government
• regulations, contracts, laws, ordinances and procedures governing decision making within assigned functional area
• principles and techniques of report writing
• proprietary software used within assigned department
• computer software applications, such as spreadsheets, databases, and word processing

OPERATIONS AND ANALYSIS

• current trends and best practices in management and administration
• principles of statistical analysis
• organizational analysis
• principles of policy and procedure development

FINANCE AND BUDGET SPECIALTY

• principles and practices of budget preparation and administration, if required by work assignment
• principles and techniques required to develop and maintain cost and performance statistics
• fiscal reporting requirements and conventions
• accounting principles and practices

BOTH SPECALTIES

• evaluate the effectiveness of processes within assigned functional area and make procedural changes to improve those processes
• prepare comprehensive reports detailing findings, recommendations progress in meeting program objectives
• coordinate functional activities with multiple participants
• establish effective working relationships with associates, higher level managers, and other governmental officials
• interpret and implement a variety of policies and guidelines
• present ideas effectively, both orally and in writing

EDUCATION

OPERATIONS AND ANALYSIS SPECIALTY

• Completion of a Bachelor's degree program at an accredited college or university.

FINANCE AND BUDGET SPECIALTY

• Completion of a Bachelor's degree program at an accredited college or university which has included at least 12 semester hours in Finance, Economics or Accounting.
AND
GENERAL EXPERIENCE

OPERATIONS AND ANALYSIS SPECIALTY

• One year of experience at the Management Trainee, Administrative Trainee 2 or Administrative Technician level, which has involved gathering and analyzing data, recommending courses of action, and preparing reports and other materials.

FINANCE AND BUDGET SPECIALTY

• One year of experience at the Management Trainee, Administrative Trainee II or Financial Technician level, which has involved analysis of financial or budgetary data and preparation of financial reports.
AND
SPECIFIC EXPERIENCE

OPERATIONS AND ANALYSIS SPECIALTY

• One year of experience at the Administrative Specialist I or Public Administration Analyst level, which has involved evaluating and analyzing administrative practices, procedures and organizational structures and recommending changes in existing systems.

FINANCE AND BUDGET SPECIALTY

• One year of experience as an Administrative Support Specialist 1, Accountant, or Budget Technician, which has involved the analysis of financial and budgetary requirements and expenditures and the preparation of budgetary data.

OR

Any equivalent combination of education and experience determined to be acceptable by the Personnel Department, which includes a Bachelor's degree as an educational minimum and one year of post-bachelor's degree administrative experience at the EP 13 level or above.

NOTE:

Possession of a Master's degree in Business Administration, Industrial Management, Government Administration, Political Science, Public Administration or a related field may be substituted for the general experience described above.

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.