CITY OF PHILADELPHIA OFFICE OF HUMAN RESOURCES

2H43
PENSION PROGRAM ADMINISTRATOR


GENERAL DEFINITION

This is administrative pension program work directing, through subordinate supervisors, a staff of technical and clerical personnel administering a major component of the City's Pensions and Retirement Program. The positions are responsible for directing pension counseling; administering health and welfare benefits and providing administrative support for the Pensions and Retirement Program; or processing pension withdrawal applications and providing technical and clerical support for a pensions and retirement program. Work is performed under the direction of the Executive Director.

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)

  1. Only four positions can be allocated to this class.
  2. The positions must be responsible for directing pension counseling, administrative support and health and welfare functions or a pension withdrawal program and technical and clerical support activities.
  3. The work must be performed for the City's Board of Pensions and Retirement.


TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Manages, through subordinates, the processing of all retirement interviews and pension applications; directs and coordinates pre-retirement planning programs; selects topic for discussions and obtains guest speakers; confers with marketing consultants to develop informational materials used for pre-retirement benefit presentations; interprets and explains provision of the Pension Ordinance to employees and retirees.

Directs the administration of City health plans for retiree groups; prepares written directives, memoranda, and newsletters to inform employees about the pension program.

Administers the personnel and payroll function of the Pension Board; expedites processing of personnel transactions; conducts employment interviews, discusses disciplinary cases with supervisors, employees and union representatives; reviews the processing of employee payroll documents.

Supervises direct deposit pension account activities; confers with bank personnel to resolve direct deposit account problems.

Supervises purchasing functions; prepares purchase requisitions; administers service contracts; authorizes purchase of equipment and supplies.

Insures that employees submitting application for pension withdrawals are aware of several options, including the option to remain vested in the pension system; reviews and monitors the processing of bi-monthly pension withdrawal payrolls.

Supervises the programming and data entry necessary to process monthly pension and withdrawal payrolls; maintains database of pensioners' receiving post-retirement adjustments as required by law; prepares annual filing for reimbursement.

Supervises the maintenance of employee files; directs the processing of accounts for purchases, leaves and repurchases of service; maintains all quasi-public agency accounts; directs the preparation of files needed for retirement interviews.

Administers compliance with the disqualification section 217 of the Pension Ordinance by initiating departmental surveys; revising dismissal papers and coordinating enforcement efforts.

Serves as a liaison between pension staff, the Boards actuary and other officials in preparing the annual evaluation of the retirement system; consults with City Solicitor's office on pension cases being litigated.

Serves as hearing panel officer at evidentiary hearings granted to applicants who were denied pension benefits; consults with the City's attorneys, applicants attorneys, explains pension regulations to Board members and other related parties who serve on evidentiary hearings; manages special projects assigned by the executive director; assists in the preparation of the Board's annual budget; serves in capacity of executive director when necessary; may attend and testify at City Council hearings.

Performs related work as required.


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES


MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 2/09.)

NOTE: Applicants can substitute extra specific experience as described above for up to two years of the required education. Applicants must have completed at least 60 semester hours of college course work to be eligible to compete in the examination. No substitution of education and experience will be accepted for the specific experience requirements as described above.

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.


PAY RANGE: EP23

Class Established: 9/85

Spec. Revision:
CSC: 10/94, Ad Board: 1/95

Latest Spec. Revision:
CSC: 1/09, Ad Board: 2/09

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END OF JOB CLASS SPECIFICATION - 2H43