CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
This is archival work at the full-performance level identifying, classifying, and cataloging records and
documents for retention in a municipal archive. Incumbents prepare descriptions and histories of record
generating bodies as a necessary part of processing. The employees assist historians, academic and other
researchers in addition to the general public by explaining the nature of information held and its application to
their research. Work is performed under the general supervision of the City Archivist.
ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this
- Employees in this class must perform archival work at the full performance level, identifying, classifying,
and cataloging municipal records and documents for retention in a municipal archive.
- Positions in this class must perform the work in the Records Department.
REQUIRED KNOWLEDGES, SKILLS
- archival standards, procedures, and practices used in the classification of records, documents and papers.
- legal and administrative rules and regulations of records disposal and retention.
- functions, organization and history of Philadelphia agencies and public bodies.
- historical bibliographic sources.
- techniques of record preservation, duplication and restoration.
- principles of records management and record retention schedules.
- computer hardware and software relating to work assignment.
- conduct research in the history, functions and organization of record generating agencies.
- apply standard archival procedures and practices to the classification of records, documents and papers.
- utilize computer hardware and software relating to work assignment.
- express ideas effectively, both orally and in writing.
- establish and maintain effective working relationships with the public and departmental officials.
MINIMUM ACCEPTABLE TRAINING
(The following statement represents the minimum
training and experience standards which will be used to admit or reject applicants for tests. Applications
submitted by candidates for this class will be reviewed based on training and experience requirements as approved
- Completion of a bachelor's degree program at an accredited college or university with major coursework
in archival administration, library science, information science, or a related field.
- One year of experience in archival examination, research, and classification.
- Two years of experience, of limited scope and difficulty, identifying, classifying, and cataloging records
and documents for retention in a municipal archive.
Or any equivalent combination of education and experience determined to be acceptable by the Personnel
Completion of a master's degree program in archival administration, library science, information
science, or a related field, may be substituted for specific experience.
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to physically perform the duties and to work in the environmental conditions required of a position
in this class.
PAY RANGE: EP19
Class Established: 1/1953
Spec. Revision: 3/1987
Latest Spec. Revision:
CSC - 11/1997 ; Ad Board - 12/1997
END OF JOB CLASS SPECIFICATION - 2G03