BILINGUAL SPECIALTY
- Performs the duties described below with English language speaking and designated non-English
language speaking populations.
BOTH SPECIALTIES
- Conducts analyses to determine existing contract preparation, processing and approval procedures;
revises existing procedures or develops new ones to increase efficiency of contract processing; meets with
departmental and interdepartmental staff to determine necessary terms and provisions to be included in
contracts; participates in contract negotiations on the appropriateness of contract terms for health,
engineering and construction or social service-related contracts; develops standard formats to clarify
contract terms and provisions; monitors new procedures to determine their effectiveness; uses Automated
Contract Information System (ACIS) to track progress of contracts, administer contracts and prepare
reports.
- Develops and reviews requests for proposals and proposal submissions for the implementation
of service or engineering and construction contracts; insures that required exhibits and appropriate City
ordinances are included in contracts; monitors contract status through established interdepartmental routes;
serves in a liaison capacity between departmental and interdepartmental personnel in the resolution of
contract problems; prepares grant applications and assists provider agencies in the preparation of grant
applications; acts as liaison with state, federal and private agencies and insures that grant programs meet
applicable guidelines.
- Coordinates and conducts training sessions to familiarize City and provider agency staff with the
City's contract process and departmental procedures; serves as minority business goals coordinator for
departmental contracts; confers with departmental administrators to determine how minority and female
participation goals can be met; prepares monthly and yearly status reports on achievement of minority
goals.
- Confers with City officials regarding the development of vendor insurance level requirements;
may supervise administrative and clerical staff engaged in the preparation and processing of contracts and
monitoring of grants and contracts for programmatic compliance and adherence to fiscal requirements.
- Performs related work as required.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
KNOWLEDGE OF:
- the principles and practices of contract development, management and administration.
- municipal ordinances and procedures pertaining to contract preparation and processing, including
city cost principles, guidelines and provider agreements, and other City-wide policies that impact
on contracts.
- research methods, techniques and standard sources of information as they relate to contract
administration.
- the principles and practices of fiscal administration.
- the principles and practices of grant administration.
- the principles and practices of budget preparation and administration.
- uses and applications of personal computers and current software packages used for word
processing, data base management and preparation of spreadsheets as required by job assignment.
ABILITY TO:
- analyze and develop recommendations concerning service unit utilization and cost data.
- analyze and develop recommendations concerning contract provisions and requirements to achieve
departmental objectives.
- develop and recommend reporting systems for monitoring contract development status.
- establish and maintain effective working relationships with associates and administrative officials.
- read and interpret invoices, budgets and audits.
- present ideas effectively, both orally and in writing.
- use the Automated Contract Information System (ACIS), if required by job assignment.
- speak, read and write fluently in a specified non-English language and the English language for
the Bilingual specialty.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement represents the
minimum training and experience standards which will be used to admit or reject applicants for tests.
Applications submitted by candidates for this class will be reviewed based on training and experience
requirements as approved on 3/76.)
BOTH SPECIALTIES
EDUCATION
- Completion of a bachelor's degree program at an accredited college or university.
AND
SPECIFIC EXPERIENCE
- Two years of full-performance level administrative, program analysis or contract compliance
experience in a City agency providing health or social services through contracted agencies or for a major
City department administering engineering and construction contracts for a major division which has
involved contract preparation and processing, contract administration, or reviewing contracts and
departmental compliance plans.
Or any equivalent combination of education and experience determined to be acceptable by the
Personnel Department.
ADDITIONAL REQUIREMENT FOR THE BILINGUAL SPECIALTY
- Sufficient training and/or experience to be able to understand and speak fluently and clearly in
English and a designated non-English language.
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to physically perform the duties and to work in the environmental conditions required of
a position in this class.
PAY RANGE: EP21
Class Established: 2/1984
Latest Spec. Revision:
CSC - 12/1996 ; Ad Board - 3/1997
DD/dd/deb
END OF JOB CLASS SPECIFICATION - 2F69