PAY RANGE: N25
SANITATION PROGRAM ADMINISTRATOR
This is second supervisory level program analysis and fiscal management work for the Streets Department’s Sanitation Division responsible for refuse collections, recycling and disposal. An employee in this class directs the development and implementation of data management systems and methods for improving municipal refuse collection, recycling and disposal operations through subordinate administrative and clerical supervisors and operations analysts. Work includes the responsibility for determining, analyzing, devising, and modifying policies and procedures for effective sanitation operations, and for developing automated data systems in support of data collection and analysis activities. Work also includes providing administrative support and budgetary control for the Division and providing budget requirements, figures and justification for the Commissioner's budget presentation before City Council. Significant aspects of the work include establishing effective communication with city officials and private contractors and ensuring the accuracy and integrity of the data system. Work is performed under the direction of the Deputy Streets Commissioner.
ALLOCATING FACTORS: (The following conditions must be met for a position to be approved for this class.)
· The position must supervise, through subordinate supervisors and analysts, the analysis of sanitation operations, data systems development, collection and maintenance, and division budget preparation and control.
· Only one position can be allocated to this class and the work must be performed in the Streets Department.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
Confers with and coordinates the activities of administrative, engineering and operating personnel in order to effectively utilize the workforce, facilities and equipment in municipal refuse collection and disposal activities; supervises the analysis of existing recycling, collections and cleaning operations to achieve more efficient sanitation operations; advises the sanitation operations recycling and engineering unit in the formulation of programs that will implement new management techniques and procedures.
Directs the research of sanitation methods used in other jurisdictions and examines the suitability and practicality of adopting or modifying current sanitation practices to incorporate these new techniques; participates with engineering and other administrative personnel in determining priorities for capital construction of refuse disposal facilities; supervises preparation of program proposals for federal and state funding to provide funds for updating operational procedures, training and other programs designed to increase recycling and reduce the cost of refuse collection.
Coordinates and assists in the development of specifications for long term disposal contracts; analyzes proposals to determine lowest total cost to Department; resolves dumping problems with owners to avoid delays in disposing of incinerator residue or solid waste material; supervises subordinate responsible for handling problems occurring between landfill contractors and the Department; authorizes payments to vendors for disposal of refuse at landfill facilities.
Supervises the analysis of sanitation operations with a view towards increasing efficiency; directs the streamlining of information flow and the development of new systems to provide sanitation management data reports; reviews workforce and equipment levels to determine appropriate levels needed to increase services.
Directs and monitors, through subordinate supervisors, budget preparation and control for refuse collection, disposal of refuse cycling and justifies new and expanded programs; supervises the allocation of budgeted resources on a priority basis; directs the development and monitoring of budgets for all operational units of the sanitation division; supervises the review and approval of purchase requisitions for major cost items; reviews recommended approval or disapproval by subordinate administrative supervisor of items using a substantial amount of funds; supervise the review and analysis of inventory and stores control records; ensures through an administrative subordinate that requisitions are processed on schedule and problems are resolved with the procurement department and the vendors.
Supervises, through Administrative Support Specialists, information analysis, the review of existing data reporting systems and the development of plans for the maximum utilization of such information for operational purposes; supervises the revision of reporting systems and instructs supervisory operational personnel in the changes and new uses of information provided by the sanitation management information system; supervises the timely assembling of data and production statistics and operations costs for each collections district; supervises the institution of new forms and updating of existing forms for use in the collection of statistical data; supervises the monitoring, development and operation of the sanitation management system; directs establishment of system parameters and the determination of input and output requirements; supervises timeline and accuracy of data inputs and outputs and analyzing existing system to determine if it can be changed and what would be the effect of change.
Serves as the major staff assistant to the deputy commissioner of sanitation; answers correspondence and represents him/her at meetings with city officials and community groups; serves as coordinator for special reports of division operations such as, those on absenteeism and cleaning, collection and disposal problems; makes recommendations to alleviate such problems.
Coordinates with and directs intergovernmental agency approaches to the solution of common problems effecting the collecting and disposal of solid waste in the region; aides in the development of coordinated approaches to the raising of issues concerning the effect upon local governments of new State and Federal guidelines.
Confers with collection area supervisors to resolve unusual problems of the citizenry.
Directs, through a subordinate supervisor, the preparation of sanitation rules and regulations concerning the collection and disposal of solid waste in the City of Philadelphia.
Performs related work as required.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
· principles of accounting
· principles and practices of public administration
· principles and practices of supervision
· principles and practices of administrative organization and scientific management and their application in solving operational and administrative problems
· principles and practices of administrative analysis, administrative control and work simplification
· principles and practices of public finance as they apply to the preparation and control of operating and capital budgets
· evaluate the effectiveness of administrative functions pertaining to a large-scale municipal refuse collection, recycling collection and disposal program and in making procedural changes to provide for more effective and efficient sanitation operations
· analyze and evaluate a variety of facts and data
· supervise a group of professional and support personnel engaged in various aspects of sanitation operations
· establish and maintain effective working relationships with associates, representatives of central agencies, contractors and the public
· present ideas effectively, both orally and in writing
· learn the general organization of the city government, particularly as it applies to administrative organization and management
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 11/13.)
Completion of a bachelor's degree program at an accredited college or university;
Three years of full performance administrative or technical experience;
Two years of experience in any one of the following:
A. Cost accounting work supervising and participating in the development, installation, and maintenance of cost accounting systems for a major municipal program;
B. Administrative analysis and management work for a Commissioner or Deputy Commissioner
C. Administrative and technical work planning, developing, analyzing and maintaining a budget program for a city department or agency;
D. Advanced performance level City planning work directing and conducting environmental planning studies.
Any equivalent combination of acceptable education and experience which has included completion of a bachelor's degree as an educational minimum.
NOTE: Completion of a Master’s degree program in city planning, accounting, business administration or a related field may be substituted for two years of the general experience required.
CLASSES WHICH TYPICALLY MEET THE SPECIFIC EXPERIENCE REQUIREMENTS FOR THIS CLASS:
PHYSICAL AND MEDICAL REQUIREMENTS
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
Class Established 1/69
Latest Spec. Revision:
CSC – 10/13
Ad. Board – 11/13