CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
SURPLUS PROPERTY DISPOSAL OFFICER
This is procurement work administering the storage, distribution, and sale of surplus, obsolete, or unserviceable City property. The employee in this class is responsible for expediting the disposal, transfer, or sale of surplus, obsolete, or unserviceable City property. Work includes resolving a variety of problems involving surplus property operations and activities and frequent contact with other departments, the public and private companies. Work is performed under the direction of an administrative superior.
ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)
- The position must be responsible for administering the storage, distribution, and sale of surplus, obsolete, or unserviceable City property.
- The position must have frequent contact with City officials and vendors in coordinating and arranging the acquisition, storage, distribution, and sale of City property.
- The position must be located in the City's central procurement agency.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
- Administers the location, inspection and transfer of surplus, obsolete or unserviceable City property; receives notices from City agencies that there is surplus, obsolete or unserviceable City property on hand; inspects such property and determines whether it is surplus, obsolete or unserviceable; maintains a file of notices; determines the appropriate method for the disposition of surplus property; arranges for the sale of disposable property.
- Coordinates inter-department transferrals of surplus materials; arranges for the transferral of usable materials to departments requesting acquisition of such materials; locates and analyzes markets for surplus, obsolete or unserviceable property by checking trade journals, the yellow pages and using other resources available in the department; checks trade journals to determine current market prices; analyzes and determines if items should be sold by sealed bid, contract or auction; determines approximate value of items; ensures preparation of advertisements and brochures showing the date and location of sales to attract prospective buyers.
- Arranges for the auction sale of a variety of items, such as impounded or used City vehicles and scrap metals; awards sale to highest; arranges for the preparation and distribution of bid invitations to all bidders; conducts sealed bids; coordinates the public opening of bids; recommends awarding of bids; oversees the removal of property by successful bidders.
- Prepares reports on bids received, items sold, money collected and number for sales conducted; monitors and recommends changes in on-going contracts and renewable contracts; aids in rewriting technical specifications; may perform inspections of City-purchased materials, supplies, and equipment to ensure conformance with contract specifications and standards.
- Performs related work a required.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
- standards, practices, and techniques utilized in the inspection of various materials, supplies, equipment, and installations.
- procurement processes and related practices and methods.
- the market practices and pricing methods used in the disposal of a wide variety of unserviceable, obsolete or surplus materials.
- current market prices of scrap materials and precious metals.
- the methods and procedures used in the sale, transfer and exchange of surplus, obsolete and unserviceable property.
- the practices involved in the efficient and safe removal or transfer of heavy equipment and materials.
- the laws, rules, regulations and procedures concerned with revenue collections.
- the examination of merchandise to determine whether items are surplus, obsolete or unserviceable.
- identify a variety of materials and to estimate their weight on the basis and observation of scrap piles.
- analyze materials and supply data and to make recommendations concerning the disposal program.
- develop and install administrative procedures and operations and to evaluate their efficiency and effectiveness.
- learn within a reasonable period of time, the Home Rule Charter Regulations, municipal ordinances, and other legal requirements governing the inspection of City purchases and the sale of surplus, obsolete or unserviceable property owned by the City.
- maintain records and prepare reports and correspondence.
- make arithmetic computations accurately and rapidly.
- establish and maintain effective working relationships with City officials, associates, buyers and the general public.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 12/00.)
PHYSICAL AND MEDICAL REQUIREMENTS
- Completion of the twelfth school grade.
- Two years of inventory technician experience which has included responsibility for a large and varied stores operation.
Or any equivalent combination of education and experience determined to be acceptable by the Personnel Department, which has included completion of the twelfth school grade as an educational minimum and the Specific Experience.
- One year of experience providing for the disposal of surplus, obsolete or unserviceable materials and supplies which has included estimating and pricing in accordance with market value.
LICENSES, REGISTRATIONS AND/OR CERTIFICATES
- Ability to physically perform the duties and to work in the environmental conditions required of
a position in this class.
- Possession of a valid proper class motor vehicle operator's license as issued by the Commonwealth of Pennsylvania prior to and during tenure of employment as a Surplus Property Disposal Officer if required by work assignment.
PAY RANGE: 17
CSC: 8/94, Ad Board: 10/94
CSC: 4/00, Ad Board: 12/00
END OF JOB CLASS SPECIFICATION - 2E23