CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
This is administrative management work directing through subordinate supervisors operational and programmatic activities of the purchasing section of the City's procurement and purchasing agency. The employee in this class plans, supervises, coordinates, reviews, and evaluates the city-wide program for the purchase of a large volume and an extensive variety of goods, commodities, equipment and services utilized by all City agencies. Work includes developing operational and purchasing programs, goals and objectives; analyzing operational and managerial performance; directing the implementation of policies and practices; and directing the preparation and review of purchasing proposals for conformance to appropriate legal, technical, and functional standards, City purchasing policies and practices, women and minority-owned business bidding requirements, and organizational needs. Establishing and maintaining effective working relationships with subordinates and a variety of vendors and contractors, legal specialists, technical and purchasing professionals, governmental officials, and the general public is essential to the work. The employee reports to the Deputy Procurement Commissioner.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
- Plans, supervises, coordinates, reviews, and evaluates through subordinate supervisors the operational and programmatic functions of the purchasing division of the City's procurement and purchasing agency; develops operational and purchasing program goals and objectives; analyzes operational and managerial performance in relationship to established purchasing, organizational, and program policies and objectives; recommends operational, programmatic and organizational modifications affecting procurement policies and practices; discusses operations, policies, and recommendations with Deputy; directs the implementation of policies and practices.
- Directs through subordinate supervisors the city-wide program for the purchase of an extensive variety of goods, commodities, equipment and services; plans, assigns, and evaluates through subordinate supervisors the activities of technical and analytical purchasing teams performing the respective purchasing functions such as proposal analyses and preparation, and monitoring of bid processes; evaluates purchasing operations and practices for conformance to overall purchasing policies; discusses with staff operational and technical developments and problems; resolves purchasing and bid problems that require purchasing policy and regulation interpretation, establishment of precedents, removal of vendors from bid lists, and determination of the propriety of specifications for specific items; effects revision of practices and procedures to enhance operational efficiency.
- Discusses purchasing proposals and procurement standards with appropriate departmental, administrative, and technical officials; discusses with other City department heads specific purchasing needs, alternatives, and problems; confers with officials in other jurisdictions regarding effective purchasing techniques and procedures.
- Conducts pre-bid conferences; reviews selected bids for conformance to established policy, procedures and criteria; chairs selected pre-award meetings; discusses interpretation of bids with City attorneys; resolves problems related to bid rejections, vendor removal from bid lists, and bid interpretation; ensures bid selection procedures are in conformance with minority business enterprise requisites; testifies at legal proceedings.
- Performs related work as required.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
- administrative and managerial policies, practices, and procedures as applied to the implementation, operation, and coordination of a large scale public purchasing program
- public purchasing practices and procedures as applied to the acquisition of a variety of goods, commodities, equipment, and services
- the principles and practices of administrative organization and management and their application in solving a variety of operational, administrative, and purchasing problems
- markets, market practices, and pricing methods and differentials as applied to a wide variety of goods and services
- supervisory principles and practices
- the principles and practices of purchasing and contract negotiation as applied to the competitive bidding of large volume purchases of goods and services
- the applicable federal, state, and local laws and regulations pertaining to the City's purchasing program and practices
- the applications of management information systems in administering a large volume purchasing program
- evaluate administrative, procurement, and purchasing functions and to recommend measures to enhance purchasing operations
- plan, organize, and direct through subordinate supervisors the functions of a large scale and high volume public purchasing program
- maintain effective and professional working relationships with contractors, vendors, government and private officials, attorneys, and the general public
- evaluate and interpret a variety of specifications, proposals, contracts, and bids for adherence to appropriate technical, legal, and functional standards
- present ideas effectively, both orally and in writing
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 2/86.)
- Completion of a bachelor's degree program at an accredited college or university.
- Seven years of purchasing and/or procurement experience in a large scale and high volume purchasing operation, three years of which shall have been supervising a technical staff engaged in the purchasing of a variety of goods, commodities, equipment and/or services.
- Any equivalent combination of education and experience determined to be acceptable by the Personnel Department, which has included the completion of a bachelor's degree program as an educational minimum.
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
Class Established: 4/1981
Latest Spec. Revision: CSC: 8/1998, Ad. Board: 9/1998
END OF JOB CLASS SPECIFICATION - 2E19