This is administrative work implementing policies and directing, through subordinate supervisors, the activities of personnel engaged in maintaining a material and supply system, specification and standards writing function, on-line inventory control service, and a clerical information processing unit. The employee in this class is responsible for the operation of a city-wide material and supply system of a central procurement agency. Work involves developing, installing, and maintaining new and revised computerized commodity control procedures on a city-wide basis. A major aspect of the work is providing information and recommendations to the Commissioner for new policies and improved services. Work is performed under the direction of the Deputy Commissioner.

• Implements departmental policies; analyzes existing procedures and services; evaluates feasibility and impact of policy decisions on city departments; directs subordinate supervisors on new policies and procedures.
• Directs the operation of a city-wide material and supply commodity program and a city-wide personal property inventory program; confers with computer system designers and programmers on agency needs and systems' capabilities; develops and implements inventory unit staff operating procedures for use in changing inventory records, inputting and retrieving information, and maintaining tighter inventory control; monitors the operation of the on-line computerized inventory control system for smooth functioning and reduction of problems that may develop with the system.
• Confers with purchasing agency and user departments' representatives to establish material and supply inventory control procedures and minimum and maximum inventory levels for common-use items; establishes procedures for the initiation of the requisitioning process for items when the minimum levels are reached and the stopping of buying when the maximum levels are reached.
• Directs investigations into existing material and supply specifications for adherence to prescribed standards and procedures; reviews and evaluates recommendations and reports in light of City policies, principles, and agency requirements; discusses recommendations with departmental officials to gain approval; implements approved recommendations.
• Directs the operations of the city-wide personal property inventory program, including the tagging and recording of new purchases; reviews purchase requisitions for coordination of furniture and equipment disposal operations; reviews the production of fixed asset accounting reports which directly affect the city's financial statements.
• Assigns a clerical staff to input or retrieve data using personal computers that are part of a computerized information storage and retrieval system which controls both an automated purchasing and a computerized inventory system; develops and implements, through subordinates, appropriate procedural guidelines for this class staff.
• Reviews the operation of the purchasing specifications unit and the central warehouse facilities in light of program policy objectives by means of conferences, analyses of reports, and personal observations; confers with unit supervisors on operational problems and progress; discusses and evaluates recommendations concerning such areas as changes to a list of common use items kept in inventory or standardization of a common use commodity code catalog.
• Directs the preparation of and takes part in conducting training programs for new employees and for the introduction of new systems and equipment for all city agencies.
• Performs related work a required.

KNOWLEDGE OF:
• the principles, practices and techniques of supplies and stores management, specifically as related to inventory control.
• large scale purchasing methods.
• computer operations and the application of data processing systems as they relate to an automated purchasing system.
• supervisory methods and techniques.
• cataloging methods and procedures.
• the principles, methods, and procedures of preparing purchasing specifications and commodity catalog item descriptions.
• accounting procedures and principles as related to inventory control.

ABILITY TO:

• develop, implement and direct the operations of a city-wide data processing standarized commodity system.
• train and supervise a group of employees engaged in maintaining a computer processed perpetual inventory.
• review, analyze, edit and present oral and written reports of findings and recommendations.
• establish and maintain effective working relationships with departmental officials and associates.

EDUCATION
• Completion of a bachelor's degree program at an accredited college or university.

AND

GENERAL EXPERIENCE

• Two years of procurement or materials management experience in a diverse purchasing operation.

AND

SPECIFIC EXPERIENCE

• Three years of experience which have been supervising personnel engaged in the implementation and/or utilization of a computerized purchasing system based on standardized purchasing specifications and commodities, one year of which shall have been managing inventory operations or directing the development of purchasing specifications.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: EP25
Class Established: 9/1974

Latest Spec. Revision:
  CSC: 11/1998 ; Ad Board: 1/1999

RJ/sb