2E03

PAY RANGE: EP19

 

PROCUREMENT TECHNICIAN 2

GENERAL DEFINITION

 

This is technical procurement work at the full performance level in a central procurement agency. An employee in this class develops purchasing specifications and standards, purchases an assigned group of general commodities, or manages services, supplies, and equipment (SS&E) or public work construction bids and contracts. Work includes ensuring the accurate processing of commodity requisitions or public work bids involving a variety of capital funded construction and/or renovation projects. This class is differentiated from lower level classes by the wider range of assignments and the ability to make assignments and provide guidance to lower level technicians. Contact with departmental officials, vendors, contractors, and the general public is a significant aspect of the work. Work is performed under the general supervision of a technical superior.

 

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)

 

1. The position must either (1) develop purchasing specifications and standards and purchase general commodities; or (2) manage public works construction contracts.

2. The position must have responsibility for performing analytical and evaluative duties in the City's central agency.

3. The position must have responsibility for interacting with contractors, the public and other officials to resolve procurement related issues.

 

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

 

BOTH ASSIGNMENTS

 

Reviews requisitions or public works contracts for content and conformance to specifications; reviews and interprets specifications; distributes bid invitations; tabulates and analyzes bids; issues emergency and confirming orders; makes bid award decisions; maintains a qualified bidder list and related purchasing functions which entail unusual responsibility or difficulty; confers with departmental administrators for problems, such as late deliveries; checks vendors' and/or contractors' ability to perform services; corresponds with and interviews suppliers of bids and awards.

Uses digital system to enter, retrieve and revise information on requisitions, bids and purchase orders using various departmental database systems; may generate or alter spreadsheets or other quantitative and qualitative data analysis tools.

Confers with officials of City departments concerning their requirements for materials and equipment; recommends type and quality of commodity catalogs, and technical publications and participates in professional organizations to become familiar with sources of supply, industry standards, commodity features, and other information.

Gathers information from all available sources necessary for the writing of purchase specifications; writes commodity specifications

Researches applicable standards and tests developed by private and public agencies; adapts and rewrites standards to meet City needs

Explains and interprets specifications and standards to vendors and user agency officials; obtains necessary approvals

Prepares reports of studies made and conferences held; conducts correspondence with user agencies, vendors, governmental purchasing officials, and other agencies to obtain information; maintains required records

May assign work to lower level technicians; advises lower level technicians on different purchasing problems

Performs related work as required

 

PERFORMS DUTIES IN ONE OF THE FOLLOWING ASSIGNMENTS

 

GENERAL COMMODITIES ASSIGNMENT

 

Follows prescribed procedures for purchasing general commodities including, but not limited to, information technology equipment and services, automotive and service contracts, food and janitorial supplies, fuel and electrical equipment, hardware and construction materials, medical and institutional supplies, and office and laboratory equipment.

Conducts surveys to determine user agency needs for usage for common-use items to simplify and standardize commodity types; develops standard specifications outlining usage requirements necessary to purchase different models and grades of commodities; may assign identification numbers to commodities.

Confers with City and department officials, technical experts, and consultants to develop and analyze Request for Proposals for specialized services and commodity contracts; may prepare contracts from proposals for vendors with specialized experience, professional skills and technical innovation; seeks guidance from Law Department personnel in preparation of contracts.

Performs analysis of general commodities and cooperative contracts according to prescribed procedures.

 

PUBLIC WORKS ASSIGNMENT

 

Performs long-range purchase planning and analysis for construction contracts; follows the prescribed procedures for processing concession contracts and public works contracts for departments involved in capital construction work.

Reviews concession public works contract specifications for content and adherence to bidding process such as Office of Economic Opportunity requirements, wage rate and tax regulations and standard contract requirements and supplements.

Attends monthly capital committee meetings to discuss with officials of other City departments problems with public work projects.

Performs analysis of public works commodities and cooperative contracts according to prescribed procedures.

Performs related work as required.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

 

KNOWLEDGE OF:

 

large-scale centralized purchasing methods and procedures

the various grades and qualities of commodities and services available and of their source of supply as required by work assignment

purchase specifications writing

the standards, principles, practices, methods and techniques of purchasing

commodity cataloging, purchasing inspection and warehousing operations as required by work assignments

the markets, market practices, pricing methods and differentials as they apply to appropriate commodity groups

the City's purchase and requisition procedures

the laws, rules and regulations governing the purchase of municipal commodities as required by work assignment

public contract award practices and regulations as they apply to public works projects as required by work assignments

engineering and architectural terminology typically found in construction contracts if required by work assignment

standard office computer software packages, such as word processing, spreadsheets and databases, as required by work assignment

project management principles of scheduling, communication and legal compliance

contract management principles of best value selection, monitoring, and supplier diversity

 

ABILITY TO:

 

apply proper descriptive terminology to requisitions for commodities and/or services

write, interpret and explain purchase specifications

learn City of Philadelphia buying and bidding procedures

gather and analyze facts

prepare reports and make recommendations in a timely fashion

evaluate bids/contracts for general commodity and/or construction contracts

supervise the maintenance of records and handle correspondence

establish and maintain effective working relationships with suppliers and the general public

schedule bid and contract events

assist in negotiations related to change orders and contract related dispute resolution

 

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 10/16.)

 

EDUCATION:

 

Completion of a bachelor's degree program at an accredited college or university.

 

AND

GENERAL EXPERIENCE:

 

One year of technical experience in the field of purchasing.

 

AND

SPECIFIC EXPERIENCE:

 

One year of technical procurement experience as a Procurement Technician 1.

 

Or any equivalent combination of experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above.

 

NOTE: The City class which typically meets eligibility requirements is Procurement Technician 1.

 

PHYSICAL AND MEDICAL REQUIREMENTS

 

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

 

Class Established - 8/69

CSC - 8/69

Ad. Board - 9/69

Spec. Revision:

CSC - 2/99

Ad. Board - 4/99

Latest Spec. Revision:

CSC 8/16

Ad. Board 10/16

 

CP