CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
PROCUREMENT TECHNICIAN II
( General Commodities )
( Public Works )
This is technical procurement work at the full performance level in a central procurement agency. An employee in this class develops purchasing specifications and standards, purchases an assigned group of general commodities, or awards public work construction contracts. Work includes ensuring the accurate processing of commodity requisitions or public work bids involving a variety of capital funded construction and/or renovation projects. This class is differentiated from lower level classes by the wider range of assignments and the ability to make assignments and provide guidance to lower level technicians. Contact with departmental officials, vendors, contractors, and the general public is a significant aspect of the work. Work is performed under the general supervision of a technical superior.
ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)
- The position must either: (1) develop purchasing specifications and standards and purchase general commodities; or (2) award public works construction contracts.
- The position must have responsibility for performing analytical and evaluative duties in the City's central agency.
- The position must have responsibility for interacting with contractors, the public and other officials to resolve procurement related issues.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
Performs Duties in one of the following Specialties
- Reviews requisitions or public works contracts for content and conformance to specifications; reviews and interprets specifications; distributes bid invitations; tabulates and analyzes bids; issues emergency and confirming orders; makes bid award decisions; maintains a qualified bidder list and related purchasing functions which entail unusual responsibility or difficulty; confers with departmental administrators for problems, such as late deliveries; checks vendors' and/or contractors' ability to perform services; corresponds with and interviews suppliers of bids and awards.
- Uses computer system to enter, retrieve and revise information on requisitions, bids and purchase orders using various Procurement database systems; may generate spreadsheets.
- Confers with officials of City departments concerning their requirements for materials and equipment; recommends type and quality of commodity catalogs, and technical publications to become familiar with sources of supply, industry standards, commodity features, and other information.
- Gathers information from all available sources necessary for the writing of purchase specifications; writes commodity specifications.
- Researches applicable standards and tests developed by private and public agencies; adapts and rewrites standards to meet City needs.
- Explains and interprets specifications and standards to vendors and user agency officials; obtains necessary approvals.
- Prepares reports of studies made and conferences held; conducts correspondence with user agencies, vendors, governmental purchasing officials, and others to obtain information; maintains required records.
- May assign work to lower level technicians; advises lower level technicians on different purchasing problems.
- Performs related work as required.
General Commodities Specialty
- Follows prescribed procedures for purchasing automotive and services contracts, food and janitorial supplies, fuel and electrical equipment, hardware and construction materials, medical and institutional supplies, and office and laboratory equipment.
- Conducts surveys to determine user agency needs for usage for common-use items to simplify and standardize commodity types; develops standard specifications outlining usage requirements necessary to purchase different models and grades of commodities; may assign identification numbers to commodities.
- Confers with City and department officials, technical experts, and consultants to develop and analyze Request for Proposals for specialized services and commodity contracts; may prepare contracts from proposals for vendors with specialized experience, professional skills and technical innovation; seeks guidance from Law Department personnel in preparation of contracts.
Public Works Specialty
- Performs long-range purchase planning and analysis for construction contracts; follows the prescribed procedures for processing concession contracts and public works contracts for departments involved in capital construction work.
- Reviews concession public works contract specifications for content and adherence to bidding process such as Minority Business Enterprise Council requirements, wage rate and tax regulations and standard contract requirements and supplements.
- Attends monthly capital committee meetings to discuss with officials of other City departments problems with public work projects.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
- large-scale centralized purchasing methods and procedures.
- the various grades and qualities of commodities and services available and of their source of supply as required by work assignment.
- purchase specifications writing.
- the standards, principles, practices, methods and techniques of public purchasing.
- commodity cataloging, purchasing inspection and warehousing operations as required by work assignments.
- the markets, market practices, pricing methods and differentials as they apply to appropriate commodity groups.
- the City's purchase and requisition procedures.
- the laws, rules and regulations governing the purchase of municipal commodities as required by work assignment.
- public contract award practices and regulations as they apply to public works projects as required by work assignments.
- engineering and architectural terminology typically found in construction contracts in the public works specialty.
- standard office computer software packages, such as word processing, spreadsheets and databases, as required by work assignment.
- apply proper descriptive terminology to requisitions for commodities and/or services.
- write, interpret and explain purchase specifications.
- gather and analyze facts.
- prepare reports and make recommendations.
- evaluate bids for construction contracts.
- supervise the maintenance of records and handle correspondence.
- establish and maintain effective working relationships with suppliers and the general public.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 4/99.)
- Completion of a bachelor's degree program at an accredited college or university.
GENERAL COMMODITIES SPECIALTY
- One year of purchasing experience in a centralized purchasing system analyzing buying requirements and resolving procurement related issues.
- One year of the technical procurement experience above the trainee level, developing purchasing specifications or purchasing an assigned group of commodities.
PUBLIC WORKS SPECIALTY
- One year of governmental public works purchasing or construction industry experience, analyzing buying requirements and resolving procurement related issues for construction contracts.
- One year of the technical procurement experience above the trainee level, awarding public works construction contracts.
- Or any equivalent combination of experience determined to be acceptable by the Personnel Department that has included the specific experience described above
- NOTE: The City class which typically meets eligibility requirements is Procurement Technician I.
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to physically perform the duties and to work in the environmental conditions required of
a position in this class.
PAY RANGE: EP19
CSC: 8/1969 ; Ad Board: 9/1969
CSC: 2/1999 ; Ad Board: 4/1999
END OF JOB CLASS SPECIFICATION - 2E03