CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
PROCUREMENT TECHNICIAN I
( General Commodities )
( Public Works )
This is technical procurement work of limited scope and difficulty in a central procurement agency. An employee in this class develops purchasing specifications, purchases an assigned group of commodities, or awards public works construction contracts. Work includes working independently on less complex assignments, participating with higher level Procurement Technicians to facilitate the purchasing of commodities or construction contracts. Contact with departmental officials, vendors, contractors, and the general public is a significant aspect of the work. Work is performed under the general supervision of a technical superior.
ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)
- The position must have responsibility for purchasing general commodities or awarding public works contracts in the City's Central Agency.
- The position must have responsibility for interacting with contractors, the public and other officials to resolve procurement related issues.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
Performs Duties in one of the following Specialties
- Reviews requisitions or public works contracts for content and conformance to specifications; distributes bid invitations; sets advertising and bid opening dates; tabulates and analyzes bids; determines lowest qualified bidder; checks vendors and/or contractors' ability to perform; award orders or contracts to successful bidders; expedites delivery or other matters when necessary.
- Uses computer system to enter, retrieve and revise data on requisitions; bids, and purchase orders using various Procurement database systems; may generate spreadsheets.
- Maintains classified commodity and bidder's list.
- Conducts correspondence with user agencies, vendors, governmental purchasing officials, and others to obtain information; maintains required records.
- Reviews information in trade journals, commodity catalogs, and technical publications to become familiar with sources of supply, industry standards, common features, and other information concerning commodities purchased by the City.
- Gathers information from all available sources necessary for the writing of specifications; writes specifications; performs research into applicable standards and tests developed by other agencies.
- May prepare reports of studies made and conferences attended.
- Performs related work as required.
General Commodities Specialty
- Follows prescribed procedures for purchasing general commodities for automotive and service contracts, food and janitorial supplies, fuel and electrical equipment, hardware and construction material, medical and institutional supplies and office and laboratory equipment.
Public Works Specialty
- Follows the prescribed procedures for processing concession contracts and public works contracts for departments involved in capital construction work.
- Reviews concession and public work contract specifications for content and adherence to bidding process.
- Performs related work as required.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
- purchasing specification writing.
- the standards, principles, methods and techniques of public purchasing.
- large-scale centralized purchasing methods and procedures.
- the various grades and qualities of commodities and services, and of their source of supply.
- engineering and architectural terminology typically found in construction contracts.
- the markets, market practices, pricing methods and differentials.
- the City's buying and bidding procedures.
- commodity cataloging, purchasing, inspection and warehousing operation.
- standard office computer software packages, such as word processing, spreadsheets and databases, as required by work assignment.
- write specifications for a variety of commodities or public works contracts.
- learn public contract award practices and regulations as they apply to public works projects.
- learn laws, rules and regulations governing the purchase of municipal commodities.
- gather and analyze facts.
- prepare reports and make recommendations.
- evaluate the financial, production and delivery capabilities of potential bidders and/or contractors.
- evaluate bids for construction contracts.
- establish and maintain effective working relationships with suppliers and the public.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 5/93.)
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to physically perform the duties and to work in the environmental conditions required of
a position in this class.
PAY RANGE: EP13
CSC: 8/1969, Ad Board: 9/1969
Latest Spec. Revision:
CSC: 2/1999, Ad Board: 4/1999
END OF JOB CLASS SPECIFICATION - 2E02