This is specialized clerical work arranging for and coordinating a variety of advertisements for the City's procurement program. An employee in this class serves as liaison between City operating departments and other quasi-public agencies and the news media outlets receiving advertising submissions. Work includes supervision of lower-level clerical employees and maintaining accurate records of public advertisements for City departments and quasi-public agencies on the department's database. Work is performed under the direction of an administrative superior.ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)
Coordinates the operation of the City's advertising program; receives requests for advertisements from City operating departments and quasi-public agencies; reviews requests for advertisements from client departments; enters data into Procurement's advertising database to generate insertion orders; maintains and updates database; collaborates with client departments on content and layout of advertisements; submits copy of caption and publication to the news media such as newspapers and/or radio stations; submits various advertisements to radio stations for broadcast; may submit advertisements to several newspapers in Philadelphia and its surrounding areas.
Generates various billing forms from the database for requesting operating departments and agencies; calculates discount on bills received from the news media; forwards copy of bill with discount to requesting departments and agencies; maintains documentation of payment status of requesting departments for their publications.
Elicits information to requesting departments and agencies on the procedures for submitting advertisements.
Generates reports from the advertisement database; prints computerized reports of specific data categories from the database; monitors status of advertisements to meet deadlines issued by various newspapers and to keep abreast of number and type of advertisements submitted to each news media outlet; monitors status of advertisements submitted to radio stations; maintains manual and computerized records of advertisements submitted, published or broadcast.
Performs related duties as required.
Equivalent to completion of the twelfth school grade.AND
Two years of experience performing clerical processing tasks, which has included the use of computers to generate reports and maintain records.AND
Two years of experience working with print and/or electronic media to process advertisements for the City's procurement program.OR
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources, which has included the specific experience described above.
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.