2D31
PARK PROPERTIES MANAGER

This is park property management work The employee in this class negotiates contract terms for the use of Park facilities with residential tenants, developers, concessionaires, and licensees, and prepares requests for and evaluates proposals submitted by prospective residential tenants and concessionaires. Work includes initiating the development of current and future vacant properties for rental, and the supervision of a small staff engaged in providing ancillary services in the preparation of leases and contracts for the rental of park properties. Negotiating leases and contracts with tenants, concessionaires, representatives of other public agencies, community groups, and businesses is a significant aspect of the work. Work is performed under the direction of an administrative superior.

ALLOCATING FACTORS: (The following conditions must be met for a position to be approved for this class.)

1. The employee must be responsible for establishing, negotiating, monitoring, and enforcing terms of contractual agreements with residential tenants, developers, concessionaires, and licensees of municipal park property.
2. This is a one-position class located in Fairmount Park.

• Supervises subordinates engaged in monitoring concessionaire activities, and providing ancillary services in the preparation of leases and contracts for the rental of park properties; develops concession bids for all concession operations; reviews revenue generating programs of other Park systems for possible application; calculates appropriate costs to determine rental fees; makes recommendations regarding fees to superiors; develops list of potential bidders; explains requirements to concessionaires which must be met to effect contracts; reviews proposals and makes recommendations regarding the awarding of concession contracts.
• Drafts contracts, prepares leases and specifications for the provision of services and the rental of park property; determines propriety and legality of contract language; forwards documents to the Law Department and other relevant parties for review and approval; meets with residential tenants and concessionaires to discuss new contracts, lease proposals, or amendments to existing contracts.
• Discusses and negotiates contract terms and miscellaneous agreements with potential residential tenants, developers, and licensees; identifies appropriate locations based on the needs of prospective tenants; arranges for the renovation of the facility if required.
• Conducts inspections of park facilities to ascertain compliance with existing agreements; evaluates tenants performance in regard to contract standards; monitors the reporting and recordkeeping activities of concessionaires; reviews insurance documentation, annual financial reports, and other related documents to ensure compliance with terms and conditions of agreements; reviews audit reports conducted by private firms and submitted by concessionaires to determine fiscal soundness; makes recommendations regarding the renewal or termination of contracts; notifies tenants and concessionaires of non-compliance; requests corrective action; prepares emergency orders to contract for new concession operators on an interim basis.
• Makes recommendations to sell or demolish properties; evaluates appraisal reports to determine validity; testifies in Orphan's Court regarding the condition of various park properties, and related matters.
• Meets with community groups and other organizations; advises regarding the proper procedures utilized to acquire use of a park facility; makes presentations to the Fairmount Park Commission concerning property matters.
• Performs related work as required.

KNOWLEDGE OF:

• the principles and practices of business management as it relates to the leasing of property and the writing of contracts.
• the principles, practices, and procedures used in auditing a variety of agency operations.
• the principles and practices of real estate applicable to facility rental and leasing.
• common legal concepts and terms used in property management.
• legal procedures as they relate to the processing of leases and contracts.
• the form and content of leases and contracts as they relate to lease or rental of facilities and concessions.
• the principles, practices, and techniques used in preparing leases and contracts.
• accounting principles and practices.
• administrative principles, practices, and procedures.

• negotiating leases and concessionaire agreements.

• read, interpret, and compile financial reports.
• learn the programs, facilities, and services of the municipal park system.
• supervise, and provide technical guidance to subordinates.
• learn contractual procurement procedures in the processing of lease agreements.
• negotiate contractual agreements with representatives of industrial and commercial firms, civic organizations, and the general public.
• review and evaluate property appraisals.
• establish and maintain effective working relationships with representatives of industrial and commercial firms, civic organizations, associates, and the general public.
• prepare and present written and oral reports.

Education:

• Completion of a bachelor's degree program at an accredited college or university with major course work in accounting or business.

• Two years of experience preparing, processing, and implementing real estate contracts and agreements.

• One year of property management experience at the full performance level which has included responsibility for negotiating contracts and/or leases.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

LICENSES, REGISTRATIONS, AND/OR CERTIFICATES

• Possession of a valid proper class motor vehicle operator's license as issued by the Commonwealth of Pennsylvania prior to appointment and during tenure of appointment as a Park Properties Manager.

PAY RANGE: EP19
Class Established: 2/1988
  CSC - 3/1988 ; Ad Board - 3/1988

Latest Spec. Revision:
  CSC - 12/1992 ; Ad Board - 1/1993

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