2D21
REAL ESTATE SPECIALIST II

This is real estate work at the full performance level researching, negotiating and concluding transactions for the purchase, sale and/or rental of real property. Employees in this class respond to departmental requests for the lease or purchase of space as well as requests from outside agencies to lease or acquire City-owned property. Work includes preparing leases, deeds, agreements of sale, ordinances and other documents required to conclude real estate transactions and utilizing a computer data base to manage properties and research, analyze and compare real estate market values and related cost information. Explaining City real estate procedures and negotiating terms with property owners, prospective buyers, lessees and/or their agents are significant aspects of the work. Work is performed under the direction of a technical superior.

ALLOCATING FACTORS: (The following conditions must be met for a position to be approved for this class.)

1. Positions must be located in the Department of Public Property.
2. Positions must research, negotiate and conclude complex real estate transactions including those involving the purchase of several residential properties, the purchase of commercial and industrial property, the acquisition of easement and air rights and negotiation and preparation of leasing agreements.

• Researches, negotiates and concludes a variety of real estate transactions including those involving the purchase of several residential properties, the purchase of commercial and industrial property, and the acquisition of easement and air rights.
• Receives requests from outside agencies for the lease of City-owned property; prepares advertisement indicating the location of property and terms and conditions of lease; prepares standard lease form for certification by Law Department; obtains required signatures and distributes lease to appropriate parties.
• Receives requests from City agencies for the lease of office space, storage space and dump sites; contacts requesting agency representative to discuss requirements such as the type of space needed and layout required; researches records to determine if City-owned property is available; contacts area realtors to ascertain if there are any properties available to meet the City's needs; inspects property to determine suitability; shows property to requesting agency; negotiates leasing rates agreeable to owner and requesting agency; reviews lease prepared by lessor for accuracy and completeness; forwards lease to Law for certification; distributes lease to appropriate parties after obtaining required signatures.
• Monitors expiration dates of leases; contacts leasing agency prior to expiration of lease to discuss renewal of lease; renegotiates lease if required; prepares and sends termination notices; responds to complaints regarding the condition of leased facilities.
• Responds to requests for the acquisition of property; contacts requesting agency to determine proposed use of property; researches list of vacant properties to determine if City-owned properties are available; locates suitable property if a specific location has not been requested; orders and reviews appraisal and comparable sales in area of selected property; notifies property owner that City is interested in purchasing property and makes an offer based on appraisal; explains City real estate procedures and processes to owner; if owner agreeable to sale, prepares agreement of sale which indicates amount of consideration and description of property; obtains required signatures; prepares ordinance for submission to City Council; makes required arrangements and attends property settlement; initiates condemnation procedures and prepares condemnation ordinance if owner is not agreeable to sale.
• Utilizes a personal computer for data entry and retrieval; operates data base applications for data analysis, such as, comparing market, cost and sales value of real estate properties and for property and real estate management; enters pertinent real estate data into a data base to conduct research; designs basic real estate spreadsheets.
• Maintains records of vacant City-owned properties; responds to violation notices issued on vacant properties; issues license agreements to parties who wish to utilize vacant city property on a short term basis; serves on Vacant Property Review Committee which meets monthly to discuss the disposition of vacant properties; prepares conditional deeds transferring properties to other government agencies for conveyance to participants of housing programs; attends property settlement when program participant obtains ownership of property; prepares deeds and attends settlement for gift properties acquired by the City.
• Disposes of properties through public auction or by means of sealed bids; notifies City agencies that property is available for use before advertising sale; orders and reviews appraisal; prepares advertisement which indicates location, size and type of property and minimum acceptable bid; attends bid opening agreements of sale and ordinance for approval by City Council.
• Performs research and conducts studies as required to determine real estate trends, property values, etc.
• Participates in the preparation of the annual operating budget for city rental needs.
• Performs related work as required.

KNOWLEDGE OF:

• the principles, practices and techniques involved in the transfer of real estate property.
• the effects of mortgages, dedications, liens, and other encumbrances and actions affecting real estate titles.
• methods and techniques used in real estate appraisal.
• the use of computerized real estate management and appraisal and evaluation software.
• methods and techniques used in negotiating and concluding real estate transactions.
• common legal concepts and terms used in real estate management.
• the City's acquisition, selling and leasing processes and procedures.
• the City 's condemnation procedures and processes.
• current developments and trends in the local real estate market.

• negotiate and complete complex real estate transactions.
• review property appraisals for consistency and thoroughness.
• utilize personal computer data base applications related to real estate purchasing and management.
• design basic real estate spreadsheets
• follow established procedures and regulations pertaining to real estate transactions.
• prepare deeds, agreements of sale, ordinances and other real estate transaction documents.
• conduct research, prepare reports and maintain records pertaining to city-owned real estate.
• learn the uses and capabilities of data processing equipment.
• make preliminary recommendations concerning the acquisition and use or sale of real estate.
• present ideas effectively, both orally and in writing.
• establish and maintain effective working relationships with associates, parties to real estate transactions and the general public.

EDUCATION

• Completion of a bachelor's degree program at an accredited college or university with major course work in finance, real estate, public administration or a related field.

  AND
  GENERAL EXPERIENCE
  

• One year of real estate experience buying, selling, leasing or appraising real estate property.

  AND
  SPECIFIC EXPERIENCE
  

• One year of real estate experience negotiating and concluding sales, purchases and commercial and/or industrial leasing transactions.

Or any equivalent combination of education and experience determined to be acceptable by the Personnel Department that has included the specific experience described above.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: EP19
Class Established: 2/1968

Latest Spec. Revision:
  CSC - 11/1996 ; Ad Board - 3/1997

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