City Of Philadelphia Office Of Human Resources

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2C41

HEALTH AND HUMAN SERVICES PROGRAM BUDGET SUPERVISOR

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General Definition

• This is supervisory budget work planning, developing, analyzing and monitoring budgets and invoices for agencies and programs contracted with the Department of Public Health, Department of Behavioral Health or Department of Human Services. Employees in this class are responsible for the preparation and administration of budgets and/or invoices and for recommending alternative budgetary policies and developing funding projects and operating budget estimates in an assigned area. Supervising a staff of technical employees in a health or human services program area and contract with administrators of agencies providing program services and officials of other governmental regulatory agencies to consult on and resolve problems pertaining to fiscal activities and policies are major aspects of the work. Work is performed under the general supervision of an administrative or technical superior.

Allocating Factors:

(The following conditions must be met for a position to be allocated to this class.)

1. Employees in this class must supervise budget analysts, accountants and/or administrative specialists engaged in planning, preparation and maintenance of budgets and/or invoices for the Department of Public Health, Department of Behavioral Health Services or Department of Human Services.

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Typical Examples Of Work (Illustrative Only)

• Plans and directs the work of subordinate program budget analysts or other technical budget employees such as accountants and administrative specialists, engaged in developing and monitoring budgets and invoices for designated agencies or programs or for the overall department to get reimbursement from the state and federal government for health or human services; develops procedures to be followed in submitting budget requests; reviews recommendations of subordinates on the appropriateness of agency, program, or department budget requests; participates in hearings for agencies appealing budget allocations to explain and justify budget decisions; supervises fiscal liaison activities of subordinates in providing technical support and problem consultation; supervises the monitoring of expenditures to insure adequate documentation and conformance to contract or federal and state government stipulations and guidelines.
• Meets with departmental administrators to discuss budget proposals and to establish the priority of different requests; recommends the deletion, inclusion or modification of budget requests; participates in determining the strategy to be employed in budget allocations; determines the amount of anticipated revenue which will be available to meet program costs; advises program administrators of the implication of funding inadequacies and alternative sources of revenue.
• Manages and monitors the Department of Human Services’ State Act 148 Invoice, Needs Based Budget, and Operating Budget processes; monitors expenditures and encumbrances to maintain sufficient funding balances; prepares cost feasibility studies; determines current cost data for inclusion in budget; prepares justifications for requested programs; prepares cost schedules for inclusion in grant applications; develops grant applications; reviews grant applications for accuracy and completeness; prepares revenue projections; estimates increased operating expenses to be incurred by new programs; anticipates and prepares for financial exigencies; makes internal and external presentations concerning budget process, if required by work assignment.
• Develops recommendations for reimbursement and other fiscal policy, interpreting and implementing procedures prescribed by federal and state funding sources and other third-party reimbursers, and resolving problems related to funding and other financial issues; researches and prepares budget evaluation criteria and related analyses and reports to be utilized by staff in reviewing funding requests.
• Performs related work as required.

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Required Knowledge, Skills And Abilities

Knowledge Of:

• the principles and practices of budget formulation, evaluation and administration for program in assigned areas
• the principles and techniques of developing and maintaining cost and performance statistics
• the regulations and guidelines affecting fiscal activity in a health or human services program area as imposed by government regulatory agencies and third-party revenue sources
• Commonwealth of Pennsylvania Act 148 and Department of Public Welfare Children and Youth regulations and guidelines, if required by work assignment

Skill In:

• making arithmetic and statistical calculations based on financial data
• maintenance of financial records

Ability To:

• exercise initiative and judgment in analyzing program or departmental needs and in making pertinent recommendations concerning related budget requests and administration
• analyze and make appropriate recommendations concerning complex organizational and procedural problems relating to operating budget programs.
• prepare and interpret a variety of comprehensive financial reports, fiscal reports, and statements
• supervise the work of a group of employees engaged in developing and maintaining budgetary and related records
• interpret, analyze and comprehend State, Federal and accounting/auditing standards and reporting requirements applicable to departmental, program, and agency budgeting directives and practices, if required by work assignment
• establish and maintain effective working relationships with departmental and outside agency officials

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Minimum Acceptable Training And Experience

(The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 7/11.)

Education

• Completion of a bachelor's degree program at an accredited college or university with major coursework in accounting. AND

General Experience

• Two years of accounting, budgetary or financial analysis experience analyzing budget requirements and expenditures and preparing budget requests in a governmental jurisdiction, utility or corporation. AND

Specific Experience

• One year of full performance level budget or financial analysis experience in a health or human services department.

Physical And Medical Requirements

1. Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

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PAY RANGE:

EP21

• Class Established:

  • 5/81

• Spec. Revision:

  • CSC: 4/93, Ad Board: 6/93

• Latest Spec. Revision:

  • CSC: 6/11, Ad Board: 7/11

RJ/ps

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End Of Job Class Specification - 2C41