CITY OF PHILADELPHIA OFFICE OF HUMAN RESOURCES

2A69
CONTRACT AUDIT MANAGER


GENERAL DEFINITION

This is contract auditing and program evaluation work directing, through subordinate audit and program supervisors, the monitoring, audit and evaluation of purchased contract services for the Department of Human Services. The employee in this class directs the audit and evaluation of contracted agencies to effectuate compliance with federal and state regulations, guidelines and reporting requirements, audit policies and procedures, contract guidelines and departmental policies. Work involves formulating and implementing departmental program and fiscal compliance requirements for contracted providers. Contact with representatives of private, federal, state and local funding and fiscal agencies is significant to the work. Work is performed under the direction of an administrative superior.

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)


TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Directs, through subordinate supervisors, the monitoring, evaluation and audit of purchased social services and grants including monitoring of providers' compliance with programmatic service standards and federal, state and local audit requirements; recommends corrective action to meet compliance, non-payment or termination of deficient contract providers.

Directs, through subordinate supervisors, the review and recommended courses of action related to program proposals and budgets submitted by private and quasi-public corporations, organizations and agencies under contract to perform human service and administrative functions.

Directs, through subordinate supervisors, the review of service providers' audit reports, work papers and management letters which includes resolution of findings concerning questioned costs, internal control weaknesses and non-compliance with laws, regulations, accounting practices and standards, and contract and grant requirements; directs the manual and computerized analysis of contract costs and trends related to social programming.

Coordinates departmental responses to external audit and oversight reports; monitors the status of action related to findings contained in those reports; follows up on organizational and procedural changes and strategies to correct deficiencies to insure continued compliance; ensures departmental and city-wide databases for automated contract information systems are accurate and up to date; directs the compilation of contracted program and evaluation statistics for use by administrative and funding sources.

Directs, through subordinate supervisor, the review of contract budget proposals; identification of sources of funding for subrecipient and other contracted agencies and determination of allowable rates for services; reviews rates submitted by subrecipient and other contracted agencies along with their contract budget proposal; calculates and adjusts rates to actual service costs; manages rate surveys and the determination of rates allowable for state-wide selected services such as foster care; advises subrecipient agencies of sources of funding available to them and rates allowable for services.

Performs related work as required.


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES


MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 06/08.)

NOTE The classes typically meeting the above eligibility requirements are:

Contracts Audit Supervisor (2A67)
Contract Coordinator (2F69)
Audit Supervisor (2A43)

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

LICENSES, REGISTRATIONS AND/OR CERTIFICATES

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PAY RANGE: EP20

Class Established: 6/89

Spec. Revision:
CSC: 5/00, Ad Board: 6/00

Latest Spec. Revision:
CSC: 5/08, Ad Board: 8/08

HM/jl


END OF JOB CLASS SPECIFICATION - 2A69