This is second supervisory level work directing the examination and verification of all payroll deductions and wages paid to employees in all departments and agencies of the City. Work includes overseeing the preparation of payments to health insurance agencies and employee unions. Contact with departmental representatives to explain policies governing payrolls and to resolve problem payroll transactions are of major significance to the work. Work also includes technical accounting work reconciling the city-administered planís health and welfare benefits. Interacting with departmental accounting officials and information technology personnel from the Cityís Division of Technology is essential to the work. Work is performed under the supervision of the Payroll Manager.
ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)
Assigns, directs, and evaluates the work of a group of payroll examiners and an assistant payroll supervisor engaged in reviewing and verifying the input of data into the City's payroll system; resolves problems arising during the processing such as interpreting regulations; coordinates the processing of payrolls in a timely manner with the City's data processing operations; checks constantly to see that deadlines are being met; reviews work during processing by spot checking computations; rechecks completed payroll for overall accuracy.
Participates on the systems development team for ongoing updates and changes for the payroll and employee benefits systems.
Supervises the preparation of reports and statements detailing the amount to be held for all payroll deductions including pension payments, withholding tax, and health insurance; supervises the maintenance of records relating to the pay status and deductions of all City employees; directs the preparation of special payrolls.
Reconciles errors in the monthly payments of health and welfare benefits for the city-administered benefit plan; adjusts funds to reconcile errors; maintains the computerized financial accounting systems (FAMIS) as it relates to the health and welfare benefits.
Maintains the levy system of wage deductions for unpaid child support orders, taxes owed, student loan payments, rent owed, etc.; ensures deductions are made in compliance with local, state and federal regulations; ensures calculations include appropriate surcharges.
Provides assistance and direction to a clerical staff responsible for organizing, entering and verifying a large volume of data concerning Citywide accounting transactions, reviewing and resolving input errors, posting and processing adjustments to the City payroll and assembling financial data for easy input; revises existing procedures.
Sets up and participates in meetings with departments and central agencies and others to coordinate and facilitate the payroll process (e.g. Labor Relations, Risk Management, Personnel, Mayorís Office of Information Services, Health and Welfare vendors).
Supervises the initiation of payment for health and welfare plans covering City employees in accordance with existing policies and agreements; plans, assigns, reviews and corrects the work of subordinates in preparing payments from operating funds to vendors and City employees based upon computer-generated credit reports; reviews the adjustment of City credit report figures to conform to payroll corrections; oversees and reviews the reconciliation of vendor billings with City credit reports.
Oversees payments to life insurance providers, unions, escrow accounts, direct deposits, deferred compensation, and other city administered plans; develops and implements policies, procedures, and methods for implementing and managing these plans; oversees the conversion of manual payroll and benefit transaction processes to a computer automated system; confers with computer professionals as to capabilities, needs or processes of payroll and benefit transactions and processing and transfer to an automated system.
Confers with and advises departmental officials concerning procedures to be used in preparing and posting departmental payroll; interprets Civil Service regulations and administrative board rulings concerning such matters as sick leave and vacation time; interprets changing Civil Service Regulations as they apply to pay; determines policies and procedures for administering those changes.
Receives all arbitration awards from the Payroll Manager and determines method for calculating and administering award; makes assignment to a Payroll Examiner 2 for implementation.
Assists agency officials in the development of processes necessary for new payrolls; advises officials on the proper implementation of new and revised payroll procedures; advises City officials regarding the impact of changes in the payroll, personnel, pensions and benefits systems on the payroll preparation process.
Performs related work as required.
Completion of a bachelorís degree in accounting at an accredited college or university. AND
Two years of experience in payroll preparation work. AND
Two years of supervisory level payroll examination experience in the central finance agency directing the activities of a staff engaged in the examination and verification of payroll deductions and wages paid to employees in all departments of the City
Four years of supervisory payroll experience directing a staff of clerical employees preparing payroll transactions for a large City department (+1,000 employees represented by at least three municipal labor unions) with a complex payroll operation.
Four years of accounting experience in the Finance Department processing payroll related health and welfare reports.
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above.
All employees appointed to the class of Assistant Payroll Manager (1B20) prior to 7/1/2009 are considered to be qualified for this class if they have an associateís degree from an accredited college or university with major coursework in business administration or a related field and the experience required.
PHYSICAL AND MEDICAL REQUIREMENTS
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
PAY RANGE: EP21
Ad Board: 4/91
Latest Spec. Revision:
CSC: 8/09, Ad Board: 9/09