2A15           

PAY RANGE: N23

 

ACCOUNTING INFORMATION SYSTEMS SUPERVISOR

 

GENERAL DEFINITION

 

            This is supervisory level accounting systems work overseeing daily accounting system operations and maintaining the integrity of the City’s financial management information system. The employee in this class is responsible for directing the activities of a staff responsible for administering, monitoring and analyzing the City’s financial accounting systems and posting the City’s accounting transactions. Serving as the key point of technical reference and support to City departments and resolving user problems related to financial accounting systems is a significant aspect of the work. The employee in this class reports to the Accounting Manager.

 

ALLOCATING FACTORS:

 

1.         The position must direct the activities of a staff responsible for administering, monitoring and analyzing the City’s accounting systems and posting the City’s accounting transactions.

2.         Only one position will be allocated to this class in the Finance Department.

 

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

 

            Supervises accounting personnel engaged in reconciling the City’s accounting systems; monitors and reviews work for completion and conformance with established policies and procedures; establishes priorities and deadlines; provides technical reference and support for users of the City’s financial accounting systems.

            Ensures proper execution of procedures related to computerized financial accounting systems; oversees system testing; researches and resolves output problems; consults with the City’s central technology office to troubleshoot and resolve complex issues necessary to ensure system integrity, accuracy and proper controls.

            Monitors and verifies proper execution of programs; maintains the integrity of the City’s financial accounting management information system; ensures secure transference of all financial systems data from one fiscal year to the next; oversees the security of data files; supervises batching, entry and verification of a large volume of accounting transaction data; verifies the accuracy of postings from the fringe benefit system; monitors and controls the computerized accounting systems and diagnoses production issues related to the maintenance of financial accounting information.

            Develops user manuals and ensures the documentation of procedures and policies; liaises with City departments to computerize municipal revenue and accounts payable systems; supervises the creation and maintenance of files pertinent to the city-wide financial accounting information system

            Continually monitors system performance and conducts appropriate research and recommends improvements related to:  general overall system performance, changes in accounting rules/guidelines, changes in business procedures or policies, or advances in computing technology.

            Supervises and participates in the preparation of ad-hoc reports and statements on municipal financial activity and account statuses; attends user group meetings.

            Performs related work as required.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

 

KNOWLEDGE OF:

 

·         computer equipment and software, including operating systems, applications, programming languages related to financial information systems

·         local area networks, mainframe connectivity methods, data management software, system development and maintenance technologies.

·         the techniques, practices and proper applications of systems and procedures related to public accounting

·         concepts related to data warehousing

·         the principles and standards of general accounting and budgetary practices

·         the standards, guidelines and requirements for governmental accounting as established by the Governmental Accounting Standards Board

·         supervisory methods and techniques

·         report writing tools such as Easytrieve

 

ABILITY TO:

 

·         learn IRS reporting rules and regulations related to the City’s accounting function

·         establish and maintain effective working relationships with City departments

·         plan, assign, review and evaluate the activities of a staff of employees

·         troubleshoot, analyze and resolve output problems

·         monitor and ensure proper execution of procedures related to financial information  systems

·         formulate recommendations based on changes to financial information systems

·         present ideas and complex technical information clearly, both orally and in writing

·         ensure and maintain the security of fiscal data files

·         utilize computer software for accounting and financial reporting

 

 

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards that will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 3/13.)

 

EDUCATION:

 

            Completion of a Bachelor’s Degree from an accredited college or university with major coursework in Accounting, Information Technology or Management Information Systems.

 

AND

GENERAL EXPERIENCE:

 

Two years of experience performing accounting work or information systems development and maintenance work.

 

AND

 

SPECIFIC EXPERIENCE:

 

Two years of experience overseeing and maintaining a large financial management or accounting information system, which has included supervisory responsibilities.

 

OR

 

            Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources which has included a bachelor’s degree and the specific experience indicated above.

 

PHYSICAL AND MEDICAL REQUIREMENTS

 

            Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

 

                                                                                                                         Class Established:

CSC – 2/13

Ad. Board – 3/13

 

CW