CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
This is departmental accounting work at the first supervisory level directing and participating in the
work of accounting and clerical personnel engaged in recording, adjusting, categorizing, summarizing, and
analyzing financial data needed to facilitate financial planning and control by municipal agencies. Employees
in this class train subordinates in city-wide and departmental accounting procedures, directives, and guidelines,
assign and review the maintenance, adjustment, and analysis of accounting records, and prepare and review
statistical compilations of accounting data as well as narrative reports. The work may include responsibility
for accounting information system development requisite to departmental operations and management needs.
Supervising an accounting and clerical staff is a major aspect of the work. Employees in this class report to
a technical or administrative supervisor.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
- Plans, assigns, reviews, and participates in the work of accounting personnel engaged in recording,
adjusting, categorizing, summarizing, and analyzing financial data; ensures that accounting entries, adjustments,
and totals are prepared accurately and recorded in accordance with departmental and city-wide procedures and
- Trains accounting staff in the principles and practices of municipal accounting, departmental and city-
wide procedures used to record and transmit financial data, and legal requirements and administrative
regulations applicable to the City's accounting system; explains City and departmental forms and reporting
formats to accounting personnel.
- Supervises the gathering and compilation of supporting detail for computing invoices, tax, and public
service billings, the calculation of liabilities, the preparation of original and adjusted billings, and the entering
of billing information into computer and manual files.
- Supervises and/or participates in the development and modification of accounting systems; works with
data processing personnel to computerize departmental accounting control systems and to modify existing
computerized accounting records; determines the format of records of accounts.
- Supervises a clerical staff engaged in the posting, entering, and maintenance of departmental and
personal (e.g., inmates', patients', or lessees') accounts.
- Establishes procedures and formats to record charges for reimbursement by federal, state, and quasi-
governmental agencies; supervises and participates in the preparation of statements, reports, and invoices for
submission to funding or oversight agencies.
- Performs and assigns to subordinate accountants the statistical analysis of summarized accounting data
to determine trends, estimates, and significant changes; prepares narrative reports to explain findings.
- Prepares comprehensive statements on the activities of accounting entities including data on revenue,
receivables, encumbrances and expenditures, and special accounts.
- Analyzes statements and ledgers to prepare cash flow forecasts and estimates; prepares special reports
on accounts receivables detailing the effect or proposed changes in city revenue laws.
- Performs related work as required.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
- accounting principles, practices, and procedures.
- accounting and accounting related terminology commonly used in governmental accounting.
- the principles and practices of governmental accounting.
- the application of data processing techniques to the production and maintenance of accounting records.
- arithmetic and statistical principles and practices as commonly applied in the accounting field.
the maintenance of accurate accounting records and their arithmetic and statistical manipulation.
plan, assign, and review the work of subordinate accounting and clerical personnel.
- train subordinate accounting and clerical personnel in departmental and city-wide procedures, directives,
and guidelines applied to the maintenance of accounts and financial reporting practice.
- establish sound accounting procedures for specific accounts.
- analyze statistical and narrative financial reports and to draw logical conclusions based on such
- prepare a variety of comprehensive accounting statements and reports.
- utilize a personal computer in the maintenance of accounting records and in preparation of reports.
- interpret and apply city-wide and departmental accounting procedures, directives, and guidelines.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement represents the
minimum training and experience standards which will be used to admit or reject applicants for tests.
Applications submitted by candidates for this class will be reviewed based on training and experience
requirements as approved on 12/89.)
- Completion of a bachelor's degree program at an accredited college or university with major course
work in accounting.
- Three years of accounting experience, two years of which have been for a municipal agency at the full
Or any equivalent combination of education and experience determined to be acceptable by the Personnel
Departmental that has included completion of a bachelor's degree as specified above.
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
PAY RANGE: EP20
Class Established: 1/1953
Latest Spec. Revision: 12/1989
END OF JOB CLASS SPECIFICATION - 2A07