1F20
MAIL CENTER PROCESSING SUPERVISOR

This is technical work supervising subordinate staff engaged in the processing and mailing of the city’s outgoing billings, vendor payments, permits, violations notices, parking, ticket violations, subpoenas and traffic court citations. An employee in this class plans, assigns and reviews the work of subordinate staff. Work includes planning mail processing schedules, inspecting work in progress and upon completion, and ensuring that items are processed and mailed to recipients on time. An employee in this class performs complex mail processing or programming work. Work is performed under the direction of a Mail Center Services Manager and involves light physical exertion and exposure to a noisy and dusty environment.

• Position must supervise subordinate staff engaged in the processing and mailing of the city’s outgoing billings, vendor payments, permits, violations notices, parking, ticket violations, subpoenas and traffic court citations.
• Position must plan, assign and review the work of subordinate staff.
• This is a one position class located in the Department of Revenue.

Plans and assigns the work of staff engaged in the processing and mailing of the city’s outgoing billings, vendor payments, permits, violations notices, parking ticket violations, subpoenas and traffic court citations; determines priorities; plans work schedules; assigns planned, special and recurring mail processing work to subordinate staff; ensures that mailing items are processed and mailed to recipients on time.

Inspects the work of subordinate staff in sorting, perforating, folding, bar-coding, and batch processing operations; reviews subordinates’ work in progress and upon completion to ensure quality and standards; orients subordinate staff to new and existing mail processing equipment.

Performs complex mail processing or programming work; operates mail processing equipment involving job selection, sorting plans, and barcodes, postage stamps and tags.

Troubleshoots mail processing equipment for minor operational problems; cleans and maintains equipment; performs minor repairs on equipment; reports unresolved equipment problems.

Ensures that there are adequate material supplies for mail processing operations; prepares status reports on mail items received, processed and mailed, material supplies, and maintenance and repair of equipment.

Attends mail processing meetings and training seminars.

Performs related work as required.

KNOWLEDGE OF:
• the principles, practices and procedures of mail center processing operations
• the uses and adaptabilities of a variety of mail processing equipment, including postage application, sorting, inserting and sealing
• the United States Postal Service regulations as they apply to mail processing and distribution
• the principles, practices, materials and equipment used in mail processing operations and distribution
• software and technology used in mail processing and/or programming work
• the hazards and safety precautions involved in mail processing operations
SKILL IN:
• the maintenance of, and minor repairs on mail processing equipment
ABILITY TO:
• supervise the work of subordinate staff in mail processing operations
• maintain logs of mail items processed
• troubleshoot, maintain and perform minor repairs on mail processing equipment
• establish and maintain effective working relationships with superiors and associates

EDUCATION

Education equivalent to the completion of the twelfth school grade.

AND
GENERAL EXPERIENCE:

Three years of experience in mail processing operations work.

AND
SPECIFIC EXPERIENCE:

Three years of experience operating mail processing equipment, programming for job selection and sorting plans, and for barcodes, postage stamps and tags.

OR


Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above.

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.