1F15

PAY RANGE: 18

 

FLEET STORES MANAGER

 

GENERAL DEFINITION

 

This is second supervisory level supply management work directing the operation of a centralized or multiple site automotive supply distribution program for the Office of Fleet Management. An employee in this class directs and plans requisitioning, receiving, storing and distribution activities for equipment, marine and automotive parts supply items. Work includes the responsibility for planning and assigning various phases of the stores functions for Fleet stores employees through subordinate Fleet Stores Supervisors. Providing technical support and guidance to departmental managers is a significant aspect of the work. Work is performed under the supervision of a Fleet District Stores Manager.

 

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)

 

        These positions must be located in the Office of Fleet Management.

        These positions must manage the work of a centralized or multiple site automotive supply distribution program for the Office of Fleet Management.

 

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

 

        Manages, plans, assigns, supervises and reviews the duties of Fleet Stores Workers and Fleet Stores Supervisors regarding purchasing, storage, receiving, distribution and inventory in Fleet Storerooms

        Tours work areas and observes the work of stores and clerical personnel engaged in the various phases of the stores and record keeping operation

        Determines obsolete stocks

        Determines disposition of surplus and salvage materials

        Selects, trains, and evaluates the work performance of subordinates

        Prepares budget estimates of supplies and equipment

        Plans storage layouts in an individual shop or stores area

        Confers with subordinate supervisors and recommends corrective actions

        Directs the maintenance of adequate stock levels

        Oversees supply scheduling for assigned storerooms

        Evaluates Fleet Stores Worker and Fleet Stores Supervisor job performances

        Estimates and adjusts the minimum and maximum storage levels for stock items

        Assigns and/or initiates stock replenishment orders

        Reviews various storeroom reports related to inventory control

        Manages the taking of physical inventories such as facilities maintenance equipment, automotive parts, and the maintenance of inventory recordkeeping systems

        Reviews, approves, and modifies departmental stock requisitions and oversees dispensing of requested items

        Confers with Assistant Fleet Managers, Fleet Maintenance Supervisors, Fleet District Stores Managers and provides on the status of processing requisitions for the purchase of materials and supplies

        Assures accuracy and completion of deliveries

        Reviews receiving reports

        Reviews requisitions submitted by various units to verify conformity with regards to completeness, signatures and other related requirements

        Monitors and enforces the security of inventoried items

        Coordinates and assigns safety and duty related training through Fleet Stores Supervisors or the Fleet Training Center at a designated maintenance shop

        May be assigned to manage more than one storeroom at a time

        Implements new procedures to provide more economic and efficient operating practices

        Ascertains those items to be considered commonly used automotive items which would be stocked

        Supervises and aids in the compilation of the automotive stock catalog

        Performs data entry and/or supervises the data entering of information on a computerized inventory tracking system

        May be assigned to determine the method for the movement of items and the manner in which they will be stocked and issued

        Assists Fleet District Stores Managers in analyzing inventory reports concerning the number, kind, and location of stock items

        Reviews and revises storeroom procedures as necessary

        Reorganizes stores areas to achieve efficient arrangement of stock and determines optimum utilization of available space

        Contacts vendors and suppliers by email, fax, phone or written correspondence to confirm the status of orders and deliveries

        Recommends stores personnel to instruct at the Fleet Training Center

        Refers recommended corrective actions to the Fleet District Stores Manager

        Determines proper solutions to daily operational encumbrances

        Performs related work as required

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

 

KNOWLEDGE OF:

 

        computer software related to inventory database recordkeeping

        principles, practices and methods used in determining minimum and maximum storage levels for stock items

        vehicle types and vehicle parts needed for repairs

        supervisory methods and techniques

        large scale storekeeping and stock control principles, practices and methods

        the principles and practices of receiving, storing and issuing materials, supplies and equipment

        the methods and procedures involved in taking inventory

        purchase and requisitions procedures

        various billing practices used by different vendors

 

SKILL IN:

 

        determining minimum and maximum storage levels of stock items and the optimum use of storeroom space.

        interpreting source documents such as invoices and material issue slips.

        preparing requisitions based on information provided on purchase orders and utilizing the city-wide vendor's list.

 

ABILITY TO:

 

        supervise a large stores operation

        plan, organize and manage a large stores operation

        effect maximum utilization of assigned storeroom space and personnel

        establish minimum and maximum stock requirements

        enforce measures used in the security of inventoried items

        establish and maintain effective working relationships with associates and vendors

        read and interpret parts and maintenance reference manuals, blue prints, schematics, parts cross-reference guides, and technical specifications

 

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 12/10.)

 

EDUCATION

 

Education equivalent to completion of the twelfth school grade.

 

AND
GENERAL EXPERIENCE

 

Three years of experience receiving, storing and issuing inventoried items.

 

AND
SPECIFIC EXPERIENCE

 

Two years of second supervisory level automotive stores management experience supervising the receiving, storing and issuing of automotive parts and supplies

Or any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above.

 

PHYSICAL AND MEDICAL REQUIREMENTS

 

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

 

LICENSES, REGISTRATIONS, AND/OR CERTIFICATES

 

Possession of a valid proper class motor vehicle operator's license as issued by the Commonwealth of Pennsylvania prior to appointment and during tenure of employment as a Fleet Stores Manager if required by work assignment.

 

Class Established:

CSC 11/10

Ad. Board 12/10

 

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