PAY RANGE: 7
This is payment processing work for the Revenue Department or the Philadelphia Sheriff’s Office. Employees in the Revenue Department are responsible for performing a significant volume of over-the-counter transactions in the receipt, recording, and disbursement of cash, checks, and other negotiable instruments in payment of taxes, fees, fines, and other liabilities in an on-line environment; or receipting and validating such payments. Employees in the Sherriff’s Office are responsible for processing deposits and settling accounts related to Judicial Mortgage Foreclosure and Tax Sales. Employees are responsible for processing a large volume of payment transactions using a point-of-sale terminal, or receipting payments using electronic validating equipment. Work is performed under the close supervision of a Payment Processing Supervisor.
ALLOCATING FACTORS (The following conditions must be met for a position to be allocated to this class.)
1. Employees in the Revenue Department process a variety of tax payments through the use of computer terminals or electronic validating equipment.
2. Employees in the Philadelphia Sheriff’s Office must be responsible for processing deposits and settling accounts related to Judicial Mortgage Foreclosure and Tax Sales.
3. Employees in this class report to a Payment Processing Supervisor.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
Cashiers at one of a variety of receiving windows used by the general public or their representatives to make payments to the city for court ordered support payments, fines, charges, licenses, tax bills, and water and sewer rent or for Judicial Mortgage Foreclosure and Tax Sales if assigned to the Philadelphia Sherriff’s Office; scans bill, or may key-enter information, on point-of-sale terminal to determine amount to be paid; counts payment; makes change as needed; validates bill, receipt, and check (if given).
Makes daily settlement by reviewing and balancing the validating machine tape, cash and check totals, and receipted copies of bills; posts to settlement sheet.
Operates a point-of-sale terminal, adding machine and other standard business machines; calculates interest and penalty charges where appropriate; adjusts bill accordingly.
Revenue Department Assignment
Processes tax payments utilizing an electronic validating machine; key enters certain prescribed commands and numbers to activate machine; inserts scan copy of bill and key enters amount of payment; observes that scan copy is accepted and feeds customer copy and payment into machine; re-inserts bills, re-keys amount of payment and follows other pre-established procedures whenever machine rejects copies of bills; looks for illegible encoding; uses manual encoding machine.
Screens and sorts various tax payments simultaneously while operating the electronic machines; sorts the various tax payments into their respective categories and screens all payments to ensure that they are acceptable to the machine; keeps in separate batches any unusual type of payments, such as change of address, letters of complaint and mutilated scan copies; processes delinquent and current payments which includes manual processing.
Performs related work as required.
Sheriff’s Office Assignment
Attends Judicial Mortgage Foreclosure and Tax Sales to receive, process and document deposits; learns to receive and process payments for balances on executed Sheriff Sales; operates electronic payment processing systems, adding machines and other standard business machines; encodes checks when necessary; verifies payments and ensures transactions are properly recorded; ensures payments to appropriate recipients/banks; processes and issues real estate requests, execution and appearance payouts and contractor payouts; provides payments and settles accounts with appropriate agencies; posts entries to various account journals, computes daily balances transfers costs from ledger to ensure municipal, sheriff and deeding costs can be paid. Provides information as necessary to potential buyers regarding Sherriff Sale and payment processes.
Performs related work as required.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
• the standard principles and practices governing monetary transactions
• principles and procedures of performing settlement of transactions and payment posting
• office procedures, methods, and equipment with particular reference to receiving and accounting for cash
• business arithmetic
• the English language and spelling
• make cash transactions rapidly and accurately
• make rapid and accurate arithmetic computations
• learn within a reasonable time, and to apply rules and regulations pertaining to a variety of cash transactions and to explain them to the public
• learn to operate a point-of-sale terminal
• perform data entry
• learn the methods, standards and practices used in the processing and validation of tax payments by electronic machines
• learn the technique used in keying and verifying tax payments in a payment processing system
• establish and maintain effective working relationship with associates and the general public
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 4/96.)
Completion of the twelfth school grade.
One year of experience receiving or disbursing cash and/or negotiable instruments involving large sums and a daily accounting for a large volume of transactions.
Two years of experience performing routine clerical tasks.
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources Department.
PHYSICAL AND MEDICAL REQUIREMENTS
Ability to meet the physical and medical standards approved for this class.
CSC - 4/96
Ad. Board - 5/96
Latest Spec. Revision:
CSC – 2/16
Ad. Board – 4/16