CITY OF PHILADELPHIA PERSONNEL DEPARTMENT
ELECTION AND VOTER REGISTRATION CLERK II
This is specialized clerical work performed in support of primary, general, and special elections. Employees in this class perform a wide variety of specialized clerical functions prior to and after primary, general and special elections. Work includes registering citizens to vote, receiving and checking petitions filed by candidates for political office and dispensing information on election laws. Contact with candidates, their representatives, elected officials and the general public and knowledge of the election laws are significant aspects of the work.
Work is performed under the supervision of a technical supervisor. Assignments are stable in nature and are carried out according to standard election code practices and general work instructions. Employees contribute to the preparation and conduct of elections by the performance of their assigned duties.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
- Receives and checks petitions filed by candidates for political office; counts signatures and checks for notary stamp; informs petitioner of laws concerning the petition process and
rejects incomplete or incorrect petitions; provides copies of petitions to challengers.
- Puts accepted petitions in random order and prepares lists of candidates; submits list to printer and proofreads galleys; resubmits corrected copies to printer.
- Receives absentee ballot requests and assigns ward and division codes; fills in appropriate absentee ballot requests and assigns ward and division codes; fills in appropriate absentee ballot form according to reasons for applying; sends out absentee ballots; prepares list of absentee voters; visits institutions to receive absentee ballots.
- Answers phone and gives information about registration schedule and locations and election hours and polling place locations; refers calls about machine breakdowns to machine shop; dispatches election material to polling places when shortages occur.
- Receives election return sheets from machine tabulations and absentee ballots; checks for submission by all polling places and calls for missing material; organizes vote count sheet; reads
count at a public gathering and records the tally on a record sheet; certifies results and sends out copies.
- Receives statement of financial interest and expense reports from candidates; checks forms for completeness; shows statements to authorized individuals; prepares report for District
Attorney's Office listing candidates who did not file.
- Updates voter registration affidavit files; makes changes in affidavit file as required by removing old and placing new affidavit file; files old affidavit in an inactive file; records changes by category and reports on same.
- Purges file to remove names of deceased voters and those not exercising voting privilege within the past two years.
- May supervise lower level clerical employees.
- Performs related work as required.
REQUIRED KNOWLEDGES, SKILLS AND ABILITIES
- the election laws of Pennsylvania, especially those pertaining to the registration and conduct of election.
- the English language.
- office practices and procedures.
- making varied arithmetic computations with speed and accuracy.
- interpret and apply pertinent sections of the election laws.
- understand and carry out moderately complex oral and written instructions.
- establish and maintain effective working relationships with public officials and the general public.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement
represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 10/19.)
- Education equivalent to completion of the twelfth school grade.
- One year of experience performing routine clerical functions, six months of which shall have been related to registering citizens to vote or preparation and conduct of primary, general and special elections.
Or any equivalent combination of education and experience.
PHYSICAL AND MEDICAL REQUIREMENTS
- Ability to meet approved minimal physical and medical standards.
PAY RANGE: 9
Class Established: 1/1959
Latest Spec. Revision: 10/1980
END OF JOB CLASS SPECIFICATION - 1B52