GENERAL DEFINITION

This is supervisory level payroll examination work. The employee acts as an across the board assistant to the Payroll Supervisor, directing the activities of a staff engaged in the examination and verification of all payroll deductions and wages paid to employees in all departments of the City. The employee monitors the preparation of payments to health insurance agencies and employee unions for the coverage of city employees by a wide variety of health and welfare plans. Work includes directing the use of personal computers to maintain payroll data and to format reports. The review of all payroll transactions for conformance to Civil Service relations, Administrative Board Rules, and payroll policy is significant to the work. The employee is supervised by a technical superior.

ALLOCATING FACTORS:
(The following conditions must be met for a position to be approved for this class.)

• Work must be performed within the Payroll unit of the Central Finance Department.
• Only one position may be allocated to this class.
• The position must supervise subordinate Payroll Examiners.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

• Plans, assigns, reviews, corrects, and evaluates the work of payroll examiners engaged in processing the City's payroll; supervises a staff of payroll examiners in the examination of departmental time records for errors, omissions and their correction by coded changes for data entry; reviews corrected time records to verify their conformance with pay regulations and pertinent policies; supervises the review of edit payroll listing sheets by comparison with examined time records to verify the keypunching of coded changes; supervises the examination of payroll registers prior to their release; determines action to take on incorrectly-prepared paychecks.
• Supervises and participates in the initiation of payment for health and welfare plans covering City employees in accordance with existing policies and agreements; plans, assigns, reviews, and corrects the work of subordinates in preparing payments from operating funds to vendors and city employee unions based on computer-generated credit reports; reviews the adjustment of city credit report figures to conform to payroll corrections; oversees and reviews the reconciliation of vendor billings with City credit reports; checks and signs payment vouchers; prepares payment vouchers from an employee benefits escrow fund; maintains the escrow fund by submitting vouchers of deposit from the operating funds.
• Prepares special recapitulation reports for payroll and for pension payroll; compiles all of the information for entire payroll including payments to different organizations such as Health and Welfare providers, unions, credit unions and tax funds; reviews all payroll credit advices, enters them into the system and deducts monies owed the city.
• Plans, assigns, and reviews the work of payroll examiners in entering payroll status change data for bonds deductions, union membership, increment adjustments, credit union participation, and other payroll transactions; supervises the preparation of vouchers to pay providers of employee legal services.
• Trains new payroll examiners in duties, unit functions, and related regulations and policies; resolves problems arising during payroll processing; ensures the meeting of payroll processing and benefit payment deadlines.
• Trains staff in the use of personal computers to format and prepare reports; designs databases to facilitate the storage and utilization of payroll data; assists staff in resolving problems with the CICS on-line system and in using codes.
• Confers with and advises departmental payroll personnel concerning procedures to be used in preparing and posting departmental payroll records; answers departmental personnel on the proper implementation of new and revised payroll procedures.
• Performs related work as required.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES

KNOWLEDGE OF:

• regulations, policies, and procedures relating to the processing of payrolls.
• computer terminal and personal computer operation.
• supervisory principles and techniques.
• bookkeeping principles and practices.
• business arithmetic.
• office machines used in processing and checking payrolls.
• regulations, policies and procedures relating to fringe benefit option.

SKILL IN:

• the operation of personal computers.

ABILITY TO:

• explain civil service regulations and personnel department and finance department policies to department officials and subordinate staff.
• prepare clear and concise reports.
• meet deadlines consistently.
• utilize a personal computer in the maintenance of payroll transactions.
• establish and maintain effective working relationships with departmental officials and associates.

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE

(The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 11/1981.)

EDUCATION

• Equivalent to completion of the twelfth school grade.

AND
GENERAL EXPERIENCE

• One year of payroll preparation work.

AND
SPECIFIC EXPERIENCE

• Two years of payroll preparation work in the examination and verification of wages and deductions for a number of agencies as part of a city-wide payroll review process.


AND


• One year at the advanced performance level work in the preparation of payments for employee benefits.

Or any equivalent combination of education and experience determined to be acceptable by the Personnel Department that has included the specific experience described above.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: EP14
Class Established: 5/1972
Latest Spec. Revision: 4/1991

RJ/sb/sb