CITY OF PHILADELPHIA OFFICE OF HUMAN RESOURCES

1B23
ASSISTANT PAYROLL SUPERVISOR


GENERAL DEFINITION

This is supervisory level payroll examination work assisting the Payroll Supervisor. Employees in this class are responsible for directing the activities of a staff engaged in the examination and verification of all payroll deductions and wages paid to employees in all departments of the City, monitoring the preparation of payments to health insurance agencies and employee unions for the coverage of city employees by a wide variety of health and welfare plans, directing the use of personal computers to maintain payroll data and to format reports. The review of all payroll transactions for conformance to Civil Service relations, Administrative Board Rules, and payroll policy is significant to the work. Work is performed under the supervision of a technical superior.

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)


TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Plans, assigns, reviews, corrects, and evaluates the work of payroll examiners engaged in processing the City's payroll; supervises a staff of payroll examiners in the examination of departmental time records for errors, omissions and their correction by coded changes for data entry; reviews corrected time records to verify their conformance with pay regulations and pertinent policies; supervises the review of edit payroll listing sheets by comparison with examined time records to verify the keypunching of coded changes; supervises the examination of payroll registers prior to their release; determines action to take on incorrectly-prepared paychecks.

Supervises and participates in the initiation of payment for health and welfare plans covering City employees in accordance with existing policies and agreements; plans, assigns, reviews, and corrects the work of subordinates in preparing payments from operating funds to vendors and city employee unions based on computer-generated credit reports; reviews the adjustment of city credit report figures to conform to payroll corrections; oversees and reviews the reconciliation of vendor billings with City credit reports; checks and signs payment vouchers; prepares payment vouchers from an employee benefits escrow fund; maintains the escrow fund by submitting vouchers of deposit from the operating funds.

Prepares special recapitulation reports for payroll and for pension payroll; compiles all of the information for entire payroll including payments to different organizations such as Health and Welfare providers, unions, credit unions and tax funds; reviews all payroll credit advices, enters them into the system and deducts monies owed the city.

Plans, assigns, and reviews the work of payroll examiners in entering payroll status change data for bonds deductions, union membership, increment adjustments, credit union participation, and other payroll transactions; supervises the preparation of vouchers to pay providers of employee legal services.

Trains new payroll examiners in duties, unit functions, and related regulations and policies; resolves problems arising during payroll processing; ensures the meeting of payroll processing and benefit payment deadlines.

Trains staff in the use of personal computers to format and prepare reports; designs databases to facilitate the storage and utilization of payroll data; assists staff in resolving problems with the CICS on-line system and in using codes.

Confers with and advises departmental payroll personnel concerning procedures to be used in preparing and posting departmental payroll records; answers departmental personnel on the proper implementation of new and revised payroll procedures.

Performs related work as required.


REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
KNOWLEDGE OF: SKILL IN: ABILITY TO:

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE
(The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 11/81.)

EDUCATION
Equivalent to completion of the twelfth school grade. AND

GENERAL EXPERIENCE
One year of payroll preparation work. AND

SPECIFIC EXPERIENCE
Two years of payroll preparation work in the examination and verification of wages and deductions for a number of agencies as part of a city-wide payroll review process. AND

One year at the advanced performance level work in the preparation of payments for employee benefits.

OR
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience described above.

PHYSICAL AND MEDICAL REQUIREMENTS
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.


PAY RANGE: EP14

Class Established: 5/72

Spec. Revision: 4/91

Latest Spec. Revision:
CSC: 1/10, Ad Board: 2/10

BW/jl


END OF JOB CLASS SPECIFICATION - 1B23