Deborah McColloch, Director: 1234 Market St., 17th Floor, Philadelphia, PA 19107
Google Plus facebook   tweet

Welcome to OHCD's Summary of Audit Document Submission Requirements and Deadlines page for Fiscal Year 2014

Document Submission Required By Deadline Submission Requirements
Schedule of Federal Government Funding (SOFGF) All organizations August 29, 2014

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Joel Jenkins, 1234 Market St., 16th Floor, Philadelphia, PA  19107

IRS Form 990 All organizations (that are required to file Form 990)

Federal: 4.5 months after end of organization's FY/CY unless extension(s) is received (final federal submission deadline 10.5 months after end of organization's FY/CY if two extensions have been received)

City: 5 days after submission to IRS

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Patricia Williams, 1234 Market St., 16th Floor, Philadelphia, PA  19107

IRS Form 8868 extension request, if applicable All organizations requesting an IRS 990 deadline extension

Federal: 4.5 months after end of organization's FY/CY

City: 5 days after submission to IRS

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Patricia Williams, 1234 Market St., 16th Floor, Philadelphia, PA  19107

IRS Form 8868 2nd extension request, if applicable All organizations requesting a second IRS 990 deadline extension

Federal: 7.5 months after end of organization's FY/CY

City: 5 days after submission to IRS

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Patricia Williams, 1234 Market St., 16th Floor, Philadelphia, PA  19107

IRS approval of second 990 extension request, if applicable All organizations receiving a second IRS 990 deadline extension City: 5 days after receipt from IRS

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Patricia Williams, 1234 Market St., 16th Floor, Philadelphia, PA  19107

Audit Report - Voluntary or required to file by
Commonwealth of Pennsylvania
All organizations whose total Federal expenditures from ALL Federal Funding Sources is less than $500,000 Two weeks after completion 1 electronic copy to OHCD.Auditing@phila.gov
AND
2 hard copies to: OHCD Audit Unit, Attn: Patricia Williams, 1234 Market St., 16th Floor, Philadelphia, PA  19107
Notification of Engagement of Independent Auditor All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more August 29, 2014

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Joel Jenkins, 1234 Market St., 16th Floor, Philadelphia, PA  19107

Audit Engagement Letter that MUST include 2 statements:

  • a reference that the audit will be performed in accordance with the City of Philadelphia subrecipient audit guide
  • a clause that permits access to work papers by representatives of OHCD or its designees and/or to pass-through agencies
All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more August 29, 2014

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Joel Jenkins, 1234 Market St., 16th Floor, Philadelphia, PA  19107

Most recent Peer Review of Auditor All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more August 29, 2014

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Joel Jenkins, 1234 Market St., 16th Floor, Philadelphia, PA  19107

Cover letter to OHCD that MUST include 2 statements:

  • If organization used or will use Federal funds to pay for 2013 audit
  • Whether organization for its 2013 audit is in the second or subsequent year of a specified multiple year Audit Engagement
All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more August 29, 2014

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Joel Jenkins, 1234 Market St., 16th Floor, Philadelphia, PA  19107

A-133 Audit Report All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more

City: 4 months after end of organization’s FY/CY

Federal: 9 months after end of organization’s FY/CY

Audit Report, Data Collection Form and Management Letter, if applicable

1 electronic copy to:OHCD.Auditing@phila.gov

AND

2 Hard Bound Copies to: OHCD Audit Unit, Attn: Patricia Williams, 1234 Market St., 16th Floor, Philadelphia, PA  19107

AND
1 Hard Bound Copy to: Shantae Thorpe, Accounting Trainee, Grants Accounting & Administration Unit, Finance Department, City of Philadelphia, Municipal Services Building, Room 1380, 1402 JFK Boulevard, Philadelphia, PA 19102

A-133 Audit Report Data Collection Form (DCF) All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more

City: 4 months after end of organization’s FY/CY

Federal: 9 months after end of organization’s FY/CY

A-133 Audit Report Management Letter, if applicable All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more

City: 4 months after end of organization’s FY/CY

Federal: 9 months after end of organization’s FY/CY

A-133 Audit Report – Request for Extension to Submit Report to City
(does not apply to Federal deadline)
Only applicable if organization is seeking extension to City’s deadline for submitting A-133 Audit Report Documents At least 2 weeks prior to 4 months after end of organization’s FY/CY E-mail request to OHCD.Auditing@phila.gov, and include a brief explanation for the requested extension.
List of IPAs to whom RFP letters were sent All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more AND that did or will use federal funds to pay for the audit August 29, 2014

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Joel Jenkins, 1234 Market St., 16th Floor, Philadelphia, PA  19107

Copy of organization letter to IPAs All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more AND that did or will use federal funds to pay for the audit August 29, 2014

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Joel Jenkins, 1234 Market St., 16th Floor, Philadelphia, PA  19107

Copy of RFP for audit services All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more AND that did or will use federal funds to pay for the audit August 29, 2014

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Joel Jenkins, 1234 Market St., 16th Floor, Philadelphia, PA  19107

Copies of all audit proposals received All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more AND that did or will use federal funds to pay for the audit August 29, 2014

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Joel Jenkins, 1234 Market St., 16th Floor, Philadelphia, PA  19107

Copy of Advertisement of Audit RFP, if applicable All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more AND that did or will use federal funds to pay for the audit August 29, 2014 1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Joel Jenkins, 1234 Market St., 16th Floor, Philadelphia, PA  19107
Summary of IPA selection process All organizations whose total Federal expenditures from ALL Federal Funding Sources is $500,000 or more AND that did or will use federal funds to pay for the audit August 29, 2014

1 electronic copy to OHCD.Auditing@phila.gov
OR
1 hard copy to: OHCD Audit Unit, Attn: Joel Jenkins, 1234 Market St., 16th Floor, Philadelphia, PA  19107

To return to the Audit page, click here.

Policy - Planning Housing - Programs Acquisition/Disposition City Initiatives Financials

Consolidated Plan

Housing Resource Guide

Legal Notices

Press Releases

RFPs

Reports

Affordable Housing

Homeownership Programs

Home Repair Programs

Homes for Sale

Rental Housing

Special-Needs

Acquisition

Vacancy/Disposition

Contact Us

Job Openings

Link to PHDC website

Link to PRA website

Choice Neighborhoods

Anti-Predatory Lending

Avoid Foreclosure Scams

Foreclosure Prevention

Housing Trust Fund

NACs

Auditing

HUD

Income Guidelines

Keystone Communities

PHFA

Tax Abatement

Open Records Policy
©2014 OHCD all rights reserved: click here for Terms of Use

It is the policy of the City of Philadelphia to provide services without regard to race, color, religion, sex, sexual orientation, having AIDS or being perceived to have AIDS, national origin, ancestry, physical handicap or age.

Site Design Tiger Productions