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The Capital Program Office maintains a library of project documents on site at the One Parkway Building specifically for the use of City agencies or approved consultants. Click on link for more information.
In order to get paid, your contract must be fully conformed. Review the appropriate Invoicing Instructions below, and ensure that all requirements have been met before contacting the Capital Program Office. Click on link for more information.
RFPs for Design Professional Services and Bids for Public Works include any required MBEC ranges relevant to the projects. Click on link for more detailed information.
Under the guidance of the Capital Program Office (CPO), the City begins to assemble its annual capital program request in the fall. Known as "Budget Call," this process leads to a complete list of requested capital improvements (including estimated costs for design and construction) to systems and facilities for city agencies.Click on link for more detailed information.
The majority of RFPs are usually issued in the Spring of each year, though, through a variety of circumstances, RFPs may be issued at any time throughout the year.

Capital Program Office (CPO)

Frequently Asked Questions (FAQs) 

 
 
 

 

 

 

 

Please mouse over a question for a brief answer or click on it for a more detailed answer.


Where and how do I get drawings related to City facilities?
How do I get paid?
How do I fulfill MBEC requirements?
How does the City's annual Capital Budget process work?
When do RFP's come out?
 
 
 
 
 
 
 
 
 
 

Where and how do I get drawings related to City facilities?


The Capital Program Office maintains a library of project documents on site at the One Parkway Building specifically for the use of City agencies or approved consultants. Our drawings cover a time span of about 100 years, and a broad range of project scopes. They include construction documents and/or as-builts. These drawings often serve as starting points for current projects and help us to plan future projects. We share them with our design consultants whenever appropriate to expedite their survey work and help them understand the history of the building. Access to drawings of facilities is restricted for security reasons. If you need documents for a City Project, please contact your CPO Project Coordinator.

You may be charged for the cost of the prints you request, at the rate of $1.50 per 24" x 36" sheet unless you are currently working on the facility for the Capital Program Office. The check should be made out to "City of Philadelphia" and must be for the exact amount.

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How do I get paid?

In order to get paid, your contract must be fully conformed. Review the appropriate invoicing instructions below, and ensure that all requirements have been met before contacting the Capital Program Office.

For All Design Consultants:
Once the design consultant's initial fee and billing breakdown is submitted on the Consulting Services Payment Requisition and approved by the Capital Program Office, progress payments may commence. When a phase or percentage of a phase is complete, the design consultant is to update the "Percent Complete" column and the "Amount Due" column on the invoice form. The consultant should assure that the project number, the contract number and the requisition number are correct. The consultant is to sign the form and make one copy.

When submitting the requisition for payment, the ORIGINAL and one copy are to be sent to the Project Coordinator at One Parkway Building, 1515 Arch Street, 11th Floor, Philadelphia, PA 19102. 

For All Contractors:
Once the contractor has submitted a Standard Cost Breakdown Form and the items, percentages and costs are approved by the design consultant and the Capital Program Office, progress payments will commence. The initial submission is to be delivered to the Capital Program Project Coordinator assigned to the project.
When a phase or percentage of a phase is complete, the contractor is to update the "Previous Billing" column, "Percent Complete" column, and the "Total Complete" column. The contractor should assure that the project number, contract number, and the requisition number on the Standard Cost Breakdown Form are correct. The contractor should sign the breakdown and make one copy.

When submitting the requisition for payment, the ORIGINAL and one copy are to be sent to the Project Coordinator at One Parkway Building, 1515 Arch Street, 11th Floor, Philadelphia, PA 19102 or delivered to the Contracts Engineer at the bi-weekly construction meetings.

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How do I fulfill MBEC requirements?

RFPs for Design Professional Services and Bids for Public Works include any required MBEC ranges relevant to the projects. Consultants and contractors are encouraged to contact MBEC for a list of MBEC certified firms that can be subcontracted

 
How does the City's annual Capital Budget process work?

Under the guidance of the Capital Program Office (CPO), the City begins to assemble its annual capital program request in the fall. Known as "Budget Call," this process leads to a complete list of requested capital improvements (including estimated costs for design and construction) to systems, facilities and infrastructure for city agencies. Subsequently, representatives of the CPO and the using agencies present their requests to the Philadelphia City Planning Commission (PCPC). The PCPC together with Budget Office and Managing Director's Office, review this list, assesses and balances the needs of the different agencies, and modifies the list to reflect the anticipated size of that year's bond issue for the Capital Budget. The final budget is issued to the Mayor by the end of winter for his review, adjustment and approval. The Mayor then presents it to City Council. City Council reviews, modifies and approves the final Capital Budget and Program. When it is approved by City Council in the Spring and subsequency signed by the mayor it is made into law in the form of an ordinance. When the Capital Budget and Program become law and the corresponding loan and authorization is also approved by city council, the mayor and the voters, the CPO may issue RFPs for the projects that were approved.

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When do RFP's come out?

The majority of RFPs are usually issued in the Spring of each year, though, through a variety of circumstances, RFPs may be issued at any time throughout the year. Potential consultants should check the eContract phily web site on a consistant basis to ensure they do not miss any posted opportunities

 

 

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