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RECORDS : Document Recording
Helpful Hints for Recording A Document - Revised July 31, 2004
1. Ensure that the document complies with Philadelphia County Document-Recording Requirements.
2.Certificates of Stock Transfer will be recorded using the code "DST". When searching records after recording, please remember to enter the code "DST" or select Certificate of Stock Transfer from the drop down list. The code "DST" will be grouped with the Deed Document Group within the database.
3. Ensure that all pages of a document are sequentially numbered and in the correct order.
4. If the document conveys title to real property, complete two copies of the Philadelphia Realty Transfer Tax Certification, and one copy of the Realty Transfer Tax Statement of Value Form required by the Commonwealth of Pennsylvania.
5. Place riders and realty transfer tax certifications at the end of their corresponding documents.
6. In cases of deeds with subdivisions and consolidations, verify the legal descriptions in the Department of Records Mapping Unit (Room 163, City Hall), Monday through Friday from 8:00 a.m. to 2:00 p.m.
7. Submit documents for recording to the Department's Document-Recording Unit (Room 111, City Hall), Monday through Friday from 8:00 a.m. to 2:00 p.m.
8. Resubmit previously rejected documents with their respective Document Rejection Notices.
9. Make photocopies of documents before submitting them for recording.
10. Include a $2 county fee for each document submitted. You can obtain a copy of our revised fee schedule:
11. If you wish to have your original documents returned by mail, you must furnish an appropriately sized, self-addressed, and stamped envelope. Otherwise, you may pick your documents up in Room 111 of City Hall by presenting your receipt.
12. Call 215-686-2260 to determine when your documents will be available for return.
For information related to property tax address Board of Revision of Taxes |
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